Webinar & Conference Producer

LabX Media Group; Remote; CAD 60,000 - 80,000; Full time

Job summary

A global science publishing company is seeking a remote Webinar & Conference Producer to manage webinars and online events. This role involves overseeing event coordination, sourcing speakers, and ensuring high-quality experience for audiences. The ideal candidate possesses strong attention to detail, excellent communication skills, and a passion for science. A background in event production or a relevant scientific degree is preferred. This position is open to Canadian candidates, with preference for those in the Eastern time zone.

Qualifications

• Experience in online event/webinar production or a relevant bachelor's degree.
• Experience in a client-facing role and project management.
• Desirable marketing experience.

Responsibilities

• Oversee planning and execution of webinars and online events.
• Source speakers and curate scientific agendas.
• Manage production tasks, including communication and live event administration.

Skills

Attention to detail

Technical aptitude

Communication skills

Organizational abilities

Client engagement

Time management

Passion for science

Education

Bachelor's degree in a scientific field

Job description

LabX Media Group (LMG) is a leading global science publishing company, delivering trusted, timely, and in-depth content across print and digital platforms to empower researchers and advance scientific discovery.

We are looking for a dedicated Webinar & Conference Producer to join our dynamic team!

Role Overview

This is an exciting opportunity for a motivated individual with a passion for science communication, webinar production, and event management. The successful candidate will be responsible for overseeing the planning, coordination, and execution of webinars and online events. This role will involve sourcing speakers, curating scientific agendas, managing technical aspects, and ensuring an engaging virtual experience for audiences and clients.

Key Responsibilities

• Act as the primary point of contact for assigned webinars, editorial‑led sessions, and online events across LMG.
• Source high‑quality speakers and develop industry‑leading scientific event agendas.
• Research scientific literature to ensure events focus on cutting‑edge advancements in life sciences, drug discovery, and analytical chemistry.
• Oversee all production tasks, including client communication, pre‑recording, video editing, and live event administration using BigMarker and other event software.
• Write promotional copy to support event marketing efforts.
• Ensure seamless communication between clients, speakers, and internal teams.
• Maintain high‑quality execution of online events, ensuring professional standards at all times.
• Support event production and administration for live online events, including those in different time zones (occasional work outside standard office hours).
• Maintain real‑time accuracy of data trackers and project management tools like Trello.
• Attend weekly department meetings to provide updates on event progress.

Required Skills & Qualifications

• Strong attention to detail and accuracy.
• Technically adept and comfortable learning new software.
• Excellent communication, writing, and presentation skills.
• Exceptional organizational and time‑management abilities.
• Outgoing and comfortable engaging with clients, scientists, and key opinion leaders.
• Ability to manage multiple tasks and deadlines in a fast‑paced environment.
• Self‑motivated, able to work independently and collaboratively.
• Demonstrable passion for science and science communication.
• Flexibility to accommodate occasional work outside normal office hours to support global audiences.

Education & Experience

• Previous experience in online event/webinar production OR a bachelor's degree in a scientific field (e.g., Biology, Biochemistry, Chemistry, or related discipline).
• Experience in a client‑facing role and project management.
• Marketing experience (desirable).
• Understanding of the science industry (preferred).

Application Procedure

This position is remotely based and is open to all eligible Canadian candidates. Preference may be given to candidates in the Eastern time zone.

LabX Media Group is an enthusiastic equal‑opportunity employer. We celebrate multiple approaches and points of view. Diversity drives innovation: so, we foster a culture where difference is valued. We are committed to diversity, equity, and inclusion and welcome applications from everyone!

Reasonable accommodation is available for qualified individuals with disabilities, upon request when contacted for an interview. We thank all candidates for applying. Only those candidates selected for an interview will be contacted.

Please note that our hiring process does not involve the use of artificial intelligence (AI) for screening applications, interviewing candidates, or making hiring decisions. All evaluations and decisions are made by our dedicated human resources team and hiring managers.