Warehouse Planning Specialist

UniUni; Richmond; On-site; CAD 60,000 - 80,000; Full time

Job summary

A logistics firm in Metro Vancouver seeks a Warehouse Administrative & Operations Coordinator to manage compliance, financial coordination, and operational activities for warehouses. Responsibilities include conducting market research, coordinating with brokers, handling permits, and ensuring smooth communication between stakeholders. Ideal candidates will be detail-oriented and possess strong organizational and communication skills, with experience in warehouse operations being a plus.

Qualifications

• Strong organizational and documentation management skills.
• Clear and professional communication across various stakeholders.
• Ability to manage multiple deadlines accurately under pressure.

Responsibilities

• Conduct basic market research in target cities.
• Coordinate with real estate brokers for property availability.
• Handle permits and compliance documentation for operations.
• Communicate with government departments for filings.
• Manage warehouse-related payments with Finance team.

Skills

Organizational skills

Communication abilities

Problem-solving ability

Detail-oriented

Ability to manage deadlines

Education

Experience in warehouse operations or administrative roles

English language proficiency

Chinese language proficiency

Job description

UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni’s tech-driven innovation and crowdsourcing delivery model offers fast, economical, and reliable services to local, national, and international e-commerce clients.

What Do We Offer?

At UniUni, we empower our employees with opportunities to achieve their professional goals. We value both lateral growth and vertical advancement, ensuring every role helps you develop your skills, broaden your expertise, and build a fulfilling career. We are looking for passionate professionals ready to work hard, embrace challenges, and enjoy being part of a dynamic, fun team.

About the role

The Warehouse Administrative & Operations Coordinator is responsible for managing the administrative, compliance, financial coordination, and operational activities related to the company’s warehouse locations in the US. This role also supports pre-lease market research and broker coordination to ensure each warehouse project begins with accurate information and strong market understanding. The ideal candidate is detail-oriented, highly organized, and capable of coordinating with landlords, brokers, government agencies, internal teams, and service providers.

What you’ll do

• Conduct basic market research in targeted cities, including rental price ranges, available warehouse inventory, market conditions, and competitor warehouse locations.
• Coordinate with real estate brokers: request property lists, follow up on availability, collect property brochures, and maintain communication records.
• Assist in evaluating potential warehouse properties by organizing key data such as size, layout, location, pricing, and surrounding infrastructure.
• Provide preliminary findings to support internal decision-making before lease negotiations begin.
• Handle all permits, licenses, and compliance documentation required for warehouse operations, including Business Licenses, Certificates of Occupancy, and other regulatory filings.
• Maintain a structured documentation system for contracts, permits, inspection reports, renewals, and official correspondence.
• Track deadlines for all compliance-related documents to ensure timely renewals and updates.
• Communicate with government departments to complete filings and resolve administrative issues.
• Coordinate with the Finance team on warehouse-related payments, including rent, deposits, utility bills, waste management services, and internet services.
• Manage initial payment coordination after a lease is executed and ensure required documents are submitted to Finance.
• Collect and organize monthly invoices and supporting materials to ensure timely processing.
• Monitor changes in charges, rate adjustments, credits, or penalties and report discrepancies.
• Maintain organized financial and billing records for all warehouse locations.
• Manage the setup, transfer, and maintenance of essential warehouse services such as electricity, water, gas, internet, and waste services.
• Serve as the primary contact for operational issues including outages, service interruptions, utility malfunctions, or other service-related problems.
• Coordinate with landlords, technicians, and utility companies to schedule repairs or service visits.
• Maintain updated utility accounts, vendor contacts, and service history records.

Qualifications

• Strong organizational and documentation management skills.
• Clear and professional communication abilities across landlords, brokers, government agencies, and internal teams.
• Strong problem‑solving capability and proactive follow‑up mindset.
• Ability to manage multiple deadlines and maintain accuracy under pressure.
• Experience in warehouse operations, administrative roles, real estate coordination, or government compliance is an asset (training provided).
• English required; Chinese proficiency is a plus.
• Detail‑oriented with strong ownership of tasks.
• Able to work independently and handle multi‑step workflows.
• Comfortable engaging with brokers, landlords, and vendors.
• Adaptable and able to operate in a fast‑paced environment.

The pay range for this role is: