Vital Statistics Coordinator

City of Mississauga; Mississauga; On-site; CAD 60,000 - 81,000; Part time

Job summary

A municipal government in Ontario is seeking a candidate for Vital Statistics duties including processing registrations and providing customer service. Applicants should have post-secondary education and experience in a municipal environment. The role involves coordinating Civil Ceremonies and assisting with various city functions. Strong attention to detail, problem-solving skills, and proficiency in Microsoft Office are essential. This is a temporary position with competitive hourly pay ranging from $33.36 to $44.48.

Qualifications

• A minimum of 3-5 years of business experience in a municipal environment.
• Strong front line customer service experience.
• Demonstrated experience in a team-oriented, customer service environment.

Responsibilities

• Perform all required Vital Statistics duties and provide customer service.
• Process death registrations and issue burial permits.
• Coordinate and officiate Civil Ceremonies as needed.

Skills

Customer service

Knowledge of city functions

Attention to detail

Problem-solving

Education

Post-secondary education

Tools

Microsoft Office

SAP

INFOR

Job description

Req ID:27558
Vacancy Type: Temporary
Contract Duration: November 30, 2026
Number of Positions:1
Closing Date:01/09/2026

Job Summary

Reporting to the Team Leader of Vital Statistics, the successful candidate will perform all required Vital Statistics duties along with front line customer service and back up the Councillors reception.

Duties and Responsibilities

• Knowledge of The Vital Statistics Functions, Assessment Roll and general knowledge of the City functions is a definite asset
• Coordinate and perform all aspects of the Vital Statistics functions: Process death registrations and issuing burial permits in accordance to the Vital Statistics Act
• Issue Marriage Licences, schedule and officiate Civil Ceremonies as needed in accordance with the Marriage Act under delegated authority
• Administer various declarations and affidavits as the Commissioner of Oaths
• Prepare correspondence going to hospitals, physicians, coroners, Funeral Homes, via mail, email, and respond to requests in person,
• Prepare responses to internal requests and service requests from the Citizen Contact Centre
• Order all supplies for Vital Statistics and Office of the City Clerk in a timely manner
• Prepare drawdowns for Concur Invoice and P-Card Expense payments
• Coordinate secured courier request and assist with distributing incoming and outgoing mail
• Provide daily back up for Councillors reception desk as required
• Research, proof-read and amend documents such as Death registrations
• Ensure records are maintained, statistics are logged and follow up is conducted as necessary
• Provide back up support within the unit/team
• Ability to work in a demanding environment that requires excellent customer service, with the ability to relate to a diverse customer base which is a major focus of this position
• Must have strong attention to detail, problem solving and decision-making skills in order to provide accurate information professionally and efficiently
• Ability to recognize and maintain a high level of confidentiality
• Pulling / Pushing up to 15 lbs.

• Lifting / carrying up to 50 lbs.
• Lifting up to 8 lbs to shoulder and/ or overhead level.
• Fine finger dexterity required – writing, typing, and assembling/disassembling of assessment book bindings.
• Sitting and / or standing for prolonged and uninterrupted periods of time.
• Ability to work evenings and weekends as required.
• Perform other related duties as assigned.

Skills and Qualifications

• Post-secondary education with a minimum of 3 – 5 years business experience preferably in a municipal environment and strong front line customer service involving face to face customer service is required
• Demonstrated knowledge regarding City functions and services to assist with inquiries in Clerks office and Council reception is an asset
• Demonstrated experience in a team-oriented, customer service environment is required
• Proficiency using Microsoft Office -Word, Excel, Outlook, Access, SAP and INFOR
• Ability to demonstrate a high level of tact and diplomacy when dealing with clients, external agencies, senior management, different levels of government, physicians / coroners and medical staff, etc.
• Proven team player with ability to manage conflict and effectively deal with difficult situations
• Ability to maintain a high level of confidentiality
• Strong attention to detail and able to proof-read and amend documents
• Strong research and problem- resolution skills
• Must be well organized and able to multi-task with conflicting priorities and timelines
• Solid understanding of city policies, procedures, and administrative practices
• Must be flexible with last minute changes to break periods and lunch hour
• May require light lifting of supplies/materials

Hourly Rate/Salary:$33.36 - $44.48 (salary $60,710 - $80,950)
Grade:C
Hours of Work:35
Work Location:Civic Centre
Organization Unit:LEG/Elections & Vital Statistics
Department/Division/Section:LEG/Legislative Services Dept,LEG/Office of the City Clerk,Elections & Vital Statistics
Non-Union/Union: Non Union

The City of Mississauga may use artificial intelligence (AI) technology in sourcing candidates for some positions, however, it is not being used for screening, assessing, or selecting candidates.

Applicants applying to this posting may be considered for the same position(s) should another vacancy occur within six months from the date of this posting, unless the requirement to repost is expressed differently in a Collective Agreement.

If you are selected for an interview and your proposed transfer or promotion results in a real or perceived conflict of interest in relation to the Employment of Relatives Corporate Policy and Procedure, you must notify the Human Resources Representative as soon as possible.

If you are selected for an interview you are expected to disclose all current positions held in the City, whether full time or part time.

Equity, Diversity and Inclusion

The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City’s commitment to Equity, Diversity and Inclusion.

Accommodations

The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please complete the following Accommodation Request Form and have it emailed to [e-mail] citing the Job ID and Job Title. This will inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.