Transaction Coordinator

Cushman Wakefield Multifamily; Canada; On-site; CAD 62,000 - 74,000; Full time

Job summary

A leading real estate services firm is seeking a Transaction Coordinator to provide essential support for transactions across Canada. The successful candidate will handle a variety of responsibilities including documentation, reporting, and client service while ensuring high-quality execution in a fast-paced environment. This role offers competitive compensation ranging between $62,475.00 and $73,500.00 based on experience and qualifications. Applicants should possess strong organizational and interpersonal skills, and a bachelor's degree is preferred.

Qualifications

• High School diploma or GED required.
• Bachelor's Degree preferred in any field; finance/real estate ideal.

Responsibilities

• Provide exceptional client service at all levels.
• Support the transactions team with documentation for leases and sales.
• Complete high-volume market assessments following strict guidelines.
• Track and report upcoming lease expirations and critical dates.
• Draft service requests and engagement letters.
• Facilitate commission invoicing.
• Manage commission entries in revenue reporting systems.

Skills

Client Service Skills

Communication Proficiency

Organization Skills

Technical Proficiency (MS Powerpoint, Excel, Word)

Detail Oriented

Interpersonal Skills

Sense of Urgency

Research Skills

Familiarity with commercial leases

Education

High School diploma or GED

Bachelor's Degree

Tools

Salesforce

Job description

Job Title

Transaction Coordinator

Job Description Summary

Provide support to C&W transactions management professionals who are supporting a client's dispersed portfolio of real estate locations across Canada.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Provide exceptional client service at all levels, internally and externally.
• Support the transactions team with any documentation required to be used during the transactions management process including new leases, renewals, purchases, sales, subleases, options, etc.
• Complete a high-volume of market assessments, while adhering to strict guidelines and timing.
• Track and report upcoming lease expirations and other critical dates.
• Draft and process all requests for service or client initiation documents.
• Draft and process all Co-Broker and agent engagement letters.
• Facilitate commission invoicing.
• Input commission information into C&W revenue reporting system (Salesforce).
• Assist with reporting functions.
• Closing/Value-add reports.
• KPI tracking.
• Fusion/CoStar/REFLEX or other TM Technology updates and document uploads.
• Portfolio reporting (e.g. data manipulation, spreadsheet formatting) for both C&W and client.
• Other administrative client reporting duties that can be better managed by C&W.
• Handle general administrative duties (e.g. copy/fax, light phone support, correspondence as needed, departmental support, etc.).
• Process paperwork (e.g. documents for signature, ensure proper distribution once documents are fully executed, act as a liaison between Real Estate, and Lease Administration).
• Review and understand broker market surveys and deliverables prior to client delivery.
• Gather data and real estate market information from research and brokers.
• Lead a regular cadence of status calls between the transaction team and client.
• Ensure and manage the quality and timeliness of transaction information entered into all databases.
• Prepare transaction communication tools and package for management for internal approval process.

KEY COMPETENCIES

• Client Service Skills
• Communication Proficiency (oral and written)
• Organization Skills
• Technical Proficiency (MS Powerpoint, Excel, Word)
• Detail Oriented
• Interpersonal Skills
• Sense of Urgency
• Research Skills
• Familiarity with commercial leases

EDUCATION

• High School diploma or GED required
• Bachelor's Degree preferred in any field; finance/real estate ideal

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications. The company will not pay less than minimum wage for this role. The compensation for the position is: $ 62,475.00 - $73,500.00 Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to [e-mail]. Please refer to the job title and job location when you contact us. Cushman & Wakefield s'§engage  respecter «équité en matiére d'emploi. Notre objectif est d'offrir un milieu de travail diversifié, inclusif et exempt d'obstacles. Si vous étes une personne handicapée et que vous avez besoin de recevoir «offre d'emploi dans un autre format ou d'accêder à toute autre mesure d'adaptation au cours du processus d'embauche, veuillez soumettre votre demande par courriel à [e-mail]. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.