Talent Acquisition Coordinator, Sales

MaintainX; Toronto, Montreal; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading tech company in Toronto is seeking a Talent Acquisition Coordinator to support sales recruitment efforts. You will coordinate interviews and enhance candidate experiences while collaborating with stakeholders. The ideal candidate has at least 2 years in recruiting coordination preferably within a SaaS environment, showcasing strong communication and organizational skills. This position offers competitive salary and equity opportunities, alongside comprehensive health coverage.

Benefits

Competitive salary

Healthcare, dental, and vision coverage

Equity opportunities

Qualifications

• 2+ years of recruiting coordination experience, ideally within a high-growth SaaS environment.
• Experience with Applicant Tracking Systems such as Ashby is preferred.
• A collaborative and adaptable mindset with a passion for creating a positive candidate experience.

Responsibilities

• Coordinate and manage interviews across multiple time zones.
• Partner with recruiters and hiring managers for seamless candidate experience.
• Create and track offer letters and onboarding documentation.
• Maintain ongoing communication with candidates.
• Manage recruiting logistics including job postings and ATS compliance.

Skills

Recruiting coordination

Strong communication

Time management

Attention to detail

Collaboration

Tools

Applicant Tracking Systems (Ashby)

Job description

MaintainX is the world's leading Asset and Work Intelligence platform for industrial and frontline environments. We are a modern IoT-enabled cloud-based tool for reliability, safety, and operations on physical equipment and facilities. MaintainX powers operational excellence for 12,000 businesses including Duracell, Univar Solutions Inc., Titan America, McDonald's, Brenntag, Cintas, Xylem, and Shell.

We recently completed a $150 million Series D funding round, bringing our total funding to $254 million and valuing the company at $2.5 billion.

About the Role

The Talent Acquisition Coordinator, Sales role plays a critical role in supporting the rapid growth of our Sales organization. You’ll be the operational backbone of the recruiting process, ensuring a world‑class candidate experience while keeping the recruiting engine running smoothly and efficiently. This role is perfect for someone who thrives on organization, communication, and collaboration, and who’s eager to grow within a high‑performance, high‑velocity recruiting team.

What You Will Do

• Coordinate and manage interviews across multiple time zones and stakeholders.
• Partner with recruiters, hiring managers, and interviewers to deliver a seamless candidate experience from application to offer.
• Create, distribute, and track offer letters and onboarding documentation for new hires under the Revenue umbrella, such as Sales and Client Success professionals.
• Maintain ongoing communication with candidates, providing timely updates, feedback, and a personal touch at every stage.
• Capture, organize, and follow up on interview feedback to ensure prompt and data‑informed hiring decisions.
• Manage recruiting logistics including job postings, candidate data accuracy in the ATS, and process compliance.
• Partner with People Operations to support onboarding and new hire integration.
• Identify and implement process improvements that enhance recruiting efficiency and candidate experience.
• Support employer branding initiatives for the Sales team, including events, LinkedIn campaigns, and diversity outreach.
• Act as the central communication hub for the Sales organization on recruiting and people operations processes.

Who You Are

• 2+ years of recruiting coordination experience, ideally within a high‑growth SaaS environment.
• Strong communication and time management skills with a proactive and solutions‑oriented approach. Experience with Applicant Tracking Systems such as Ashby is preferred.
• Excellent attention to detail and the ability to manage multiple priorities at once.
• A collaborative and adaptable mindset with a passion for creating a positive candidate experience.

Success Outcomes

• 0-3 Months:
  Learn MaintainX recruiting systems, tools, and workflows.
  Build strong partnerships with recruiters, hiring managers, and Sales leadership.
  Manage interview scheduling with accuracy and professionalism.
  Take ownership of candidate communication and follow‑ups.
  Identify and implement at least one process improvement that enhances efficiency or experience.
• 3 Months and Beyond:
  Receiving positive feedback from hiring managers and recruiters for reliability and communication.
  Delivering a seamless offer‑to‑onboarding experience for new Sales hires.
  Serve as a trusted recruiting coordination partner to the Sales org.

What’s in it for you

• Competitive salary and meaningful equity opportunities.
• Healthcare, dental, and vision coverage.
• You’ll work alongside folks across the globe that reflect the MaintainX values, Smart Humble Optimist.
• We believe in meritocracy, where ideas and effort are publicly celebrated.

About Us

Our mission is to deliver one platform for maintenance, repair & operations teams to keep the physical world running. We believe the greatest asset in any organization is the people. That’s why we built an intuitive, mobile‑first solution to help boost productivity and collaboration across teams and locations.

MaintainX is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.