Supply School Administrative Assistant

Durham Catholic District School Board; Oshawa; On-site; CAD 30,000 - 60,000; Part time

Job summary

A school board in Durham Region is seeking a Supply Administrative Assistant to provide support in various schools. Responsibilities include covering absences of administrative staff, maintaining systems, and assisting with student inquiries. The ideal candidate will have a college diploma in Office Administration and two years of relevant experience. This position emphasizes customer service and organizational skills. The school board values diversity and encourages applications from underrepresented groups.

Qualifications

• Two years of experience in an Administrative Assistant capacity.
• Experience in an educational environment is beneficial.
• Strong knowledge of general accounting procedures.

Responsibilities

• Cover absences of permanent administrative assistants.
• Perform daily attendance duties according to Safe Arrival expectations.
• Assist with student registration and data entry.

Skills

Communication skills

Organizational skills

Customer service

Ability to work with children

Education

College diploma in Office Administration or Executive Secretary program

Tools

MS Office Suite

Excel

Job description

The Durham Catholic District School Board invites applications from qualified candidates interested in the following position:

POSITION: Supply Administrative Assistant

LOCATION: Various Work Locations

HOURS OF WORK: Monday to Friday, various hours depending on school needs

Rate of Pay: $24.78 per hour

START DATE: As soon as possible

Interested candidates are invited to apply through Apply to Education on or before September 1, 2025 at 4:00pm

The Durham Catholic District School Board is located just east of Toronto and is renowned for providing comprehensive Catholic education to over 25,000 students in 38 elementary schools, 7 secondary schools, and 7 continuing and alternative education centers throughout Durham Region.

Position Summary

This position is responsible for covering absences of permanent administrative assistants and clerks and maintaining the administrative system to support the activites of the school. The incument is accountable to the Principal of the school they are working at.

Duties And Responsibilities

• Performs daily attendance duties in accordance with Safe Arrival expectations.
• Assists with the registration of new students.
• Assists with data entry and generating reports from the Student Information Management System.
• Responds to telephone calls and routine inquiries.
• Welcomes visitors to the school and responds to inquiries.
• Assists elementary students with handing out ice where necessary.
• Assists with duties such as photocopying, filing, downloading and distributing class lists.
• Assists with sorting and distribution of newsletter, flyers and other correspondence to staff and students.
• Assists with preparing, processing and receipt of goods acquitted through the School budget.
• Assists with Pizza Days and School fundraising initiatives.
• Performs other related assignments as requested and deemed necessary by the Principal
  
  

Preferred Qualifications

Education

• College diploma – preferably in Office Administration or Executive Secretary program.
  
  

Experience

• Two years’ experience in an Administrative Assistant capacity is essential.
• Previous work experience with children is considered an asset.
  
  

Other Qualifications

• Working knowledge of general accounting procedures and standard office equipment.
• Capable of prioritizing, multi-tasking in order to keep the office running smoothly and efficiently.
• Ability to work well under time constraints and meet deadlines with minimum supervision.
• Effectively utilize highly developed organization skills and sound judgment.
• Must project a professional image and enjoy working with children.
• Ability to handle and maintain confidential matters in a discretionary manner.
• Previous experience in an educational environment would be beneficial.
• Ability to work with minimum supervision, independently and as part of a team.
• Criminal Background Check with Vulnerable Sector suitable to the Board.
• Demonstrated commitment to Customer Service Excellence including good communication skills that are pleasant, tactful and effective.
• Experience in computer applications is essential with a high level of proficiency and accuracy in MS Office Suite, Excel and other applications.
  
  

At DCDSB, fostering a culture of inclusion is a fundamental imperative. Acknowledging the diversity of our students, staff and community and ensuring every member of our inclusive community is a valued contributor is a foundational pillar to our mission. The DCDSB invites and encourages applications from all qualified individuals, including those from groups that are traditionally underrepresented in employment, and candidates who self-identify as a member of a racialized/marginalized community, who may enhance equity and representation in our workforce.

Pursuant to the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), if you require accommodation at any time throughout the application process, please contact Human Resource Services at [e-mail] prior to the posting closing date so that accommodations can be made.