Supply Chain Inventory Analyst

Grand River Hospital; Kitchener; On-site; CAD 60,000 - 80,000; Full time

Job summary

A regional healthcare provider in Kitchener is seeking a Supply Chain Inventory Analyst to manage inventory levels and ensure efficient operations. The role includes conducting data analysis, coordinating with IT for system maintenance, and leading inventory processes. Candidates should have a related diploma and at least 2 years of experience in supply chain management, preferably within healthcare. The position offers opportunities for project involvement and requires strong Excel skills and teamwork capabilities.

Qualifications

• Minimum 2 year recent work experience in supply chain, preferably with logistics/inventory.
• Related work experience in a complex environment is required, preferably within the health care sector.
• Knowledge of purchasing and materials management is an asset.

Responsibilities

• Manage inventory items (approx. 7000) to ensure adequate inventory levels.
• Conduct monthly inventory data analysis and calculate appropriate min/max levels.
• Prepare and organize warehouse for annual inventory process.

Skills

Intermediate Microsoft Excel Skills

Excellent oral and written communication skills

Ability to work independently

Strong interpersonal and teamwork skills

Education

Post secondary diploma in purchasing, inventory, supply chain or business administration

Tools

Infor supply chain management software

Job description

Work Type: Full Time

Position: Supply Chain Inventory Analyst

Location: WRHN @ Midtown (formerly Grand River Hospital, KW Campus)

Home to seven regional programs and comprehensive health-care services, Waterloo Regional Health Network (WRHN, pronounced wren) is committed to meeting the current and emerging needs in Waterloo-Wellington and beyond. WRHN is redefining the health-care experience through collaboration and innovation, addressing barriers to access, advancing care delivery, and setting new standards in compassionate, empowered community-driven health care. At WRHN, every patient is at the centre of everything we do as we strive to improve lives, inspire healing, and build healthier, stronger communities. By listening to patients and partners, we strive to connect communities to the right care, at the right place, and at the right time.

Please Note: New employees must provide documentation/proof of COVID-19 vaccination status, a 2-step TB test, as well as proof of immunity to measles, mumps, rubella, and varicella (chickenpox) prior to their start date at Waterloo Regional Health Network (WRHN). New Employees will require clearance from Employee Health, Safety and Wellness before they are able to begin any position within WRHN.

Position Summary

• Responsible for managing inventory items (approx. 7000) to ensure adequate inventory levels to support hospital operations
• Conduct monthly inventory data analysis and calculate appropriate min/max levels as required in the system, in consultation with Sourcing and Manager
• Leads daily and weekly cycle count process
• Prepares and organizes warehouse for annual inventory process
• Responsible for setup of new inventory items
• Work on projects for future enhancements in Supply Chain
• Assist I.T. in the set up and maintenance of printers and/or handhelds
• Responsible for system testing for Logistics department related to upgrades and patches within Infor
• Liaise with I.T. staff and the vendor regarding system configurations, errors, troubleshooting and resolution.
• Provide inventory advice on stock rotation, min/max level, and par establishments to other departments as required
• ensure inventory is accurate and that replenishment of inventory is done in a timely manner
• Extract reports for the Supply Chain Logistics team as required
• Train and support all staff on the use of the Infor SCM and MSCM applications
• Recommend system improvements to improve efficiency
• Responsible for updating inventory locations within system, as well as ensuring transfers between sites are accurate and complete
• Develop custom reports and BI cubes to assist staff with daily workload
• Works alongside Sourcing Analyst, and acts as primary back up coverage for vacation and time off
• Acts as the department Lead in absence of the Manager
• Support the month end close process each month
• Monitor the mobile supply chain management (MSCM) application for errors, unprocessed shipments and outstanding pick tickets
• Monitor the CSF application for unreleased receiving adjustments
• Monitor scheduled jobs in the CSF and MSCM application
• Perform data uploads to Infor system
• Help maintain clean, organized and safe warehouse

Position Requirements

• Post secondary diploma in purchasing, inventory, supply chain or business administration with a focus on supply chain
• Minimum 2 year recent work experience in supply chain, preferably with logistics/inventory.
• Related work experience in a complex environment is required, preferably within the health care sector
• Experience using Infor supply chain management software is preferred
• Knowledge of purchasing and materials management is an asset
• Project management experience is an asset
• Intermediate Microsoft Excel Skills are required
• Ability to work independently on on-going assignments
• Excellent oral and written communication skills
• Strong interpersonal and teamwork skills with a proven track record in building and maintaining cross functional relationships
• Requires significant computer skills and expertise in various data management and reporting technologies and practices

Application Instructions

EMPLOYEES OF LEGACY ST. MARY’S GENERAL HOSPITAL ARE REQUIRED TO SUBMIT THEIR APPLICATION ELECTRONICALLY USING INFOR.

As per the collective agreement, the internal recruitment process will be completed prior to the consideration of external applications.

Waterloo Regional Health Centre is committed to fair and equitable employment and in our recruitment and selection practices. We strongly believe in inclusion and diversity within our organization, and welcome all applicants including, but not limited to racialized communities, all religions and ethnicities, persons with disabilities, LGBTQ2S+ persons, Indigenous people, and all others who may contribute to the further diversification of our Hospital community. We are committed to providing and fostering a respectful workplace for all employees, free from violence and harassment.

Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code. WRHN is committed to complying with the Accessibility for Ontarians with Disabilities Act (AODA) to provide an inclusive, barrier free workplace. We will accommodate the accessibility needs of individuals with disabilities to support participation in all aspects of the recruitment process. Should you require this accommodation, please contact Human Resources.

International Applicants: If you are seeking employment on a temporary work or study permit we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. Individuals holding a work or study permit seeking employment in the healthcare sector may be required to complete additional steps in the process. This may also apply to current employees seeking renewal of their work permits. It is the accountability of the applicant and/or employee to ensure they are adhering to their specific work permit restrictions.

We would like to thank all candidates in advance for their interest and only those candidates selected for an interview will be contacted. Due to the volume of applications, we receive, we are unable to confirm the receipt of individual applications or resumes.