Summer Student – Records Maintenance (Water Department) (1 vacancy)

City of Woodstock, Ontario; Woodstock; On-site; CAD 30,000 - 60,000; Full time

Job summary

A municipal government located in Woodstock, Ontario, is offering a Summer Student position in the Water Department. The role involves digitizing records, entering data into databases, and organizing files. Candidates should have Grade 12 education and be returning to post-secondary studies, with excellent computer and data entry skills. This position offers the opportunity to gain experience in essential public services, scheduled for 40 hours per week, with an hourly wage of $19.71. All qualified individuals are encouraged to apply.

Qualifications

• Must be returning to a post-secondary institution.
• Must have a Class G2 Ontario Driver’s License in good standing.
• Proficient in data entry and maintaining data integrity.

Responsibilities

• Digitize and organize water service documents.
• Compile and maintain accurate records of inventory.
• Support the Business Analyst with data collection and report generation.

Skills

Excellent computer skills

Data entry proficiency

Organizational skills

Education

Minimum Grade 12, returning to post-secondary

Tools

Microsoft Office

Job description

Summer Student – Records Maintenance (Water Department) (1 vacancy)

• Reporting to: Water Supervisor/Assistant Supervisor
• Department: Water
• Classification: Summer Student; Unionized
• Salary Range: $19.71/hour as per Schedule “A”
• Starting Date: April/May 2026
• Application Deadline: No later than 4:00pm January 16, 2026

Why Woodstock?

The City of Woodstock is a rapidly growing city at the heart of Oxford County. When you work for the City you get to be part of an incredible team of dedicated people with a range of skills and experiences to share. Our team works together to help build a strong, connected community where people have access to the services they need, while enjoying a relaxed lifestyle.

Job Summary

Looking to make a meaningful contribution behind the scenes? Join our Water Department this summer to help keep our records accurate and accessible. In this role, you’ll digitize and organize water service documents by scanning and entering records into our databases. If you’re organized, tech‑savvy, and eager to learn how municipal water operations run, this role offers real experience with essential public services.

Responsibilities

• Compile and maintain accurate records of inventory quantities and types including:
  • Data entry: Transcribe data from various formats, such as paper documents, digital files, or other records into computerized databases, spreadsheets, or specialized software
  • Data verification: Check entered data for accuracy and completeness and correct any errors or discrepancies
  • File organization: Manage and organize both digital and paper files for easy retrieval and access
  • General office tasks: May also include other general office duties, such as scanning documents
• Support the Business Analyst with data collection, analysis, and report generation
• Other related duties as assigned

Qualifications

Essential

• Minimum Grade 12 and must be returning to a post-secondary school
• Must have Class G2 Ontario Driver’s License in good standing
• Excellent computer skills with the ability to use software programs such as Microsoft Office
• Proficient with data entry and integrity

Preferred

• Standard First Aid and CPR training
• Training with MTO Book 7 for Temporary Conditions, and proven knowledge of the Occupational Health and Safety Act and other applicable legislation
• Experience with MESH work order management considered an asset

Working Conditions

• Scheduled 40‑hour workweek, which may include weekends and alternate shift hours,
• Will be required to work in office environment,
• May be required to work overtime

Thank you for your interest in working with the City. Only applicants selected for an interview will be contacted. Interviews will take place in February 2026.

EEO & Diversity Statement

The City of Woodstock is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. We embrace equity, diversity, justice, inclusion and belonging and we’re committed to building a team that represents many backgrounds, perspectives and skills, representative of the communities we serve. The more inclusive we are, the better our work and workplace will be. We are committed to creating a workplace where people experience meaningful work, a sense of hope and optimism, an environment of trust, and inspired results. If this sounds like an environment in which you would like to work, apply here today! We strongly encourage applications from all qualified individuals, especially those who can provide different perspectives and contribute to a further diversification of ideas.

Please note: Immediate family member, as per City of Woodstock Nepotism Policy, HR-015, shall not be employed in the City of Woodstock in any capacity under the following circumstances, but not limited to wherein the family member is in a supervisory or management capacity or responsible for the work of the individual or the department. A conflict of interest must be declared to the Director of Human Resources as outlined in the City of Woodstock Nepotism Policy, HR-015 as soon as it has been identified.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Woodstock will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City’s Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation by contacting [e-mail]. In accordance with the Municipal Freedom of Information & Protection of Personal Privacy Act, personal information collected will only be used for candidate selection. Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.

We invite all qualified applicants to submit their resume and cover letter via online at https://cityofwoodstock.applytojob.com/.