Summer Student - Events

Town of Oakville; Oakville; On-site; CAD 60,000 - 80,000; Part time

Job summary

A municipal organization seeks an Events Summer Student in Oakville to assist with planning and executing community events. Responsibilities include coordinating logistics, providing support to event teams, and engaging with the community. Ideal candidates will have a background in event planning or management, strong communication skills, and a commitment to customer service. Flexibility to work various hours and a valid Ontario Driver’s Licence are required.

Qualifications

• Recently completed or in progress of obtaining a degree or diploma in Event Planning or similar.
• Hands-on experience with event planning and management.
• Ability to work independently and as part of a team.

Responsibilities

• Coordinate and execute projects and events in the Recreation and Culture department.
• Provide administrative support for event logistics.
• Act as a point person during events, overseeing set-up and takedown.

Skills

Event planning

Customer service

Communication

Organizational skills

Leadership

Teamwork

Education

Degree or diploma in Event Planning, Event Management

Tools

MS Office (Excel, Word)

Volunteer management software (Better Impact)

Social media platforms

Job description

Job Details

Part‑Time

Posting Status

Open to all current Town of Oakville employees and external applicants.

Duration

There are three summer positions available commencing May 4, 2026 ending on September 4, 2026. Must be available to work Monday – Friday 8:30 am to 4:30 pm but also be available to work evenings, Saturdays, Sundays and Holiday weekends as required, up to 35 hours per week.

Closing Date

Applications for this position must be received at by no later than 11:59 PM on January 2, 2026.

Job Responsibilities

The Events Summer Student will gain practical experience and knowledge relating to the development, planning, coordination and execution of projects, programs, outreach opportunities and special events in the town’s Recreation and Culture department.

Event Planning and Execution

Reporting to the Events Program Coordinator or Community Development Specialist and working in collaboration with other town staff, the Events Summer Student will be responsible for the development, planning, coordination and execution of projects, programs and special events in the town’s Recreation and Culture department.

The incumbent will also provide support to community organizers for the development and execution of events and support the Event Coordinator and Assistant in the planning and execution of town direct delivered events such as the Oakville Canada Day celebration and Movies in the Park events.

The incumbent will be responsible for administrative duties such as the creation and maintenance of permits, event plans, site maps, production schedules, vendor and activity tracking spreadsheets, volunteer management documents and other event‑related documents and administration.

The Events Summer Student will join event committees and contribute to idea development.

This role will require the Events Summer Student to take an active role onsite at events, including leading and assisting with site set‑up, material transport, vendor arrival coordination, customer service, problem solving, site take‑down, and general event supervision, in addition to other duties as required. This role will require flexible work hours from early May to early September of up to 35 hours per week, with some availability required on weekends and holidays as required.

Town Ambassador

In all areas of this position, the incumbent will be an ambassador of the Town of Oakville and the programs and services offered by the Recreation and Culture department. An existing familiarity with and comfort working as an event coordinator and onsite in the environment of community events is an asset.

Qualifications

• Recently completed or in progress of obtaining a degree or diploma in Event Planning, Event Management, Volunteer Coordination, Recreation and Leisure Studies, Business Administration, or a similar program.
• Successful theoretical classroom experience in event planning, event management, event logistics, sponsorship development, marketing, volunteer coordination, and related best practices.
• Demonstrated hands‑on practical experience with event planning, event management, event logistics, sponsorship development, marketing, volunteer coordination, and related best practices.
• Ability to work independently and as a team member on assigned tasks and projects, complete independent deliverables effectively and efficiently and contribute to the development of group work.
• The confidence and autonomy to work unsupervised as a key point person in a busy event environment.
• Ability to take a leadership role, make informed decisions and balance multiple priorities while acting as a key point person in a busy event environment.
• Outgoing, strong interpersonal skills; commitment to delivering high‑quality customer service.
• Efficient and clear oral and written communication skills.
• Ability to communicate effectively when responding to inquiries in person, by telephone, and email, to event stakeholders, town and community partners, the public, and staff.
• Excellent administrative, writing, project planning and time management skills.
• Proficiency with MS Office, specifically Excel and Word; MS Teams, volunteer management software specifically Better Impact; and using various social media platforms as audience engagement and retention tools.
• Ability to lift and carry items up to 40 lbs.
• Ability to supply their own personal vehicle for performing job duties/corporate business is considered an asset.
• Willingness and ability to work shifts, weekends and holidays, in addition to having the flexibility to take on additional workload as required.
• Must hold and provide a copy of a valid and unrestricted Ontario Driver’s Licence Class G minimum with a driving record that demonstrates responsible and safe driving behaviour. Note: Applicants with 6 or more points are ineligible for consideration. The successful applicant, who is a new hire, will be required to provide the Corporation with a current driver’s abstract (no older than 30 days) and pass a Town administered road test as a condition of employment.

DATED:

December 12, 2025

This job profile reflects the general requirements necessary to perform the principal functions of the job. This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified. Applicants may also be required to undergo testing.

We thank all applicants and advise that only those selected for an interview will be contacted.