Student Services Administrative Assistant

Woodlawn High School; Dartmouth; On-site; CAD 30,000 - 60,000; Full time

Job summary

A local educational institution in Dartmouth is seeking a School Based Administrative Assistant to provide essential administrative support. Candidates should have a diploma in Office Administration and two years of experience in a fast-paced office environment. This role offers competitive pay based on a structured scale and includes a work-life balance with time off during school breaks.

Benefits

Competitive compensation

Comprehensive health and dental benefits

Defined benefit pension plan

Generous sick time benefits

Qualifications

• Completion of a diploma/certificate in Office Administration/Management is required.
• Minimum two years experience in a fast-paced office environment is essential.
• Willingness to train in job-related software programs is necessary.

Responsibilities

• Provide administrative support to the school in daily operations.
• Work collaboratively in a team and interact professionally with various stakeholders.

Skills

Advanced computer system proficiency

Word processing

Spreadsheets

Database management

Education

Diploma/certificate in Office Administration/Management

Tools

Student Information System

Accounting software

Job description

Overview

The Halifax Regional Centre for Education (HRCE) is the largest Centre for Education in Atlantic Canada with over 11,000 full-time, part-time and casual employees. Serving more than 58,000 students in 137 schools, our geographic region spans a 350 km radius. Add yourself to a world of learning today!

HRCE offers

• Attractive schedules offering work / life balance
• Competitive compensation and time off
• Comprehensive health and dental benefits cost-shared with the employer
• Defined benefit pension plan with contributions matched by the employer
• Access to generous sick time benefits
• Excellent career opportunities and potential for professional growth and development
• Employee and Family Assistance Program

The School Based Administrative Assistant shall provide the required administrative support to the school in all aspects of its day to day operations. A School Based Administrative Assistant works in a team-based environment and displays a high degree of professionalism and diplomacy in dealing with the general public, students, staff, volunteers and outside agencies. Consistent with Department of Education and Early Childhood Development and Halifax Regional Centre for Education policies, the Administrative Assistant will work within an established accountability framework to ensure maximum results are achieved in delivering support services to schools. Working collaboratively within the school, the Administrative Assistant reports directly to the School Principal.

Qualifications

1. Completion of a diploma / certificate program from a recognized institution in Office Administration / Management, Secretarial Science, or an acceptable equivalent obtained through relevant job training and experience;
2. Minimum two (2) years recent experience in a fast-paced office environment utilizing an advanced computer system with proficiency in word processing, spreadsheets and databases;
3. Willingness to train in job-related software programs including an advanced Student Information System, accounting software and website maintenance required.

Rate of Pay

The starting hourly rate is 27.15. Rates are based on a five (5) step scale with step increases occurring annually in accordance with the Collective Agreement as shown below.

1. Step 1 — Hourly Rate 27.15; Annual Salary based on a 10-month schedule 41,811.00
2. Step 2 — Hourly Rate 27.79; Annual Salary based on a 10-month schedule 42,796.60
3. Step 3 — Hourly Rate 28.47; Annual Salary based on a 10-month schedule 43,843.80
4. Step 4 — Hourly Rate 29.09; Annual Salary based on a 10-month schedule 44,798.60
5. Step 5 — Hourly Rate 30.22; Annual Salary based on a 10-month schedule 46,538.80

This is a 10-month per year position with a work schedule in accordance with the school year calendar which includes time off at Christmas and March Break. Permanent Administrative Assistants (10-month) remain at the same site annually and are placed on layoff when school is not in session for the months of July and August (unpaid period).

Hours of Work

Seven (7) hours per day (excluding lunch) totalling 35 hours per week, Monday through Friday between the hours of 7:30 a.m. and 4:30 p.m. Administrative Assistants are entitled to an unpaid lunch break of at least one-half (1/2) hour and up to one (1) hour to be scheduled in consultation with the immediate supervisor.

In accordance with Article 21.03 (b) of the NSGEU Collective Agreement the start date of the position may vary from the date listed above should the successful applicant be a bargaining unit employee.