Staff Accountant

Zenbooks; Ottawa; Remote; CAD 55,000 - 65,000; Full time

Job summary

A cloud-based accounting firm in Ottawa is seeking a highly organized Staff Accountant to support client relationships, manage financial reports, and ensure accurate accounting activities. The ideal candidate will have bookkeeping experience and familiarity with software like Xero and QBO. This full-time remote position offers a salary between $55,000 to $65,000 annually, with benefits including employer-paid health coverage and flexible work hours.

Benefits

5 Personal Days

100% Employer-paid Health benefits

Flexible work schedule

100% Employer-paid ergonomic assessment

Qualifications

• 1 year of bookkeeping experience required.
• Familiarity with cloud accounting software such as Xero or QBO.
• Must pass a criminal background check.

Responsibilities

• Maintain client records ensuring completeness.
• Enter data into accounting software managing integrity.
• Prepare financial statements and reports.

Skills

Attention to Detail

Customer Service

Time Management

Problem-Solving

Collaboration

Tools

Xero

QuickBooks Online (QBO)

Dext

Plooto

Job description

Overview

Zenbooks offers a fresh new take on accounting. Specializing in cloud-based software and virtual bookkeeping, we help small-medium businesses better manage their finances in a collaborative and paperless way. We help our business owners by solving their problems and giving them honest advice. Existing entirely online, our team of remote experts utilizes innovative technologies to empower business owners with the tools they need to grow their businesses efficiently and effectively. With a strong belief in company culture, we continuously challenge ourselves to provide exemplary service to clients and employees alike.

It's not just a job, be part of the change in the industry!

All in an accessible, independent, self-managed setting – AKA the comfort of your home! Headquartered in Ottawa, Ontario, we serve clients from coast to coast – all while remaining 100% paperless. We rely on cloud-based solutions such as Zoom to communicate and manage clients. If you’re looking to join an innovative new company disrupting an old industry, we’d love to have you. And as fast-growing as we are, we want you to grow with us. That’s why we’re prepared to invest time and money into training all employees.

We are seeking a highly organized Staff Accountant who is committed to delivering exceptional customer experiences and has a keen eye for detail. The ideal candidate will be proactive in asking questions, eager to learn new skills, and dedicated to continuous improvement.

Priorities will include:

• Preparing accurate financial reports for Senior Accountants and Clients.
• Managing/supporting client relationships.
• Effectively using cloud accounting software, including Xero, QBO, Dext and Plooto

Key Responsibilities

• Perform the day-to-day accounting activities to maintain client records, while ensuring completeness of the records.
• Enter data into accounting software, while managing the integrity of information and documentation.
• Review and process documentation submitted by clients (bills, invoices, etc).
• Proactively reach out to clients for additional information that’s needed.
• Communicate with clients by email and video calls.
• Organize and prepare accounting records, financial statements, and reports for the Senior Accountant.
• Provide regular processing for accounts receivable and accounts payable.
• Preparing sales tax (GST/HST/PST) returns

Core Competencies

• Attention to Detail and Strong Organizational Skills
• Customer Service-Oriented with Excellent Communication
• Adaptability and Effective Problem-Solving Skills
• Time Management and Multitasking Abilities
• Collaboration and Initiative in Team Settings

Experience + Requirements

• 1 year of bookkeeping experience is required.
• Familiarity with cloud accounting software (such as Xero and/or QBO)
• Must pass a criminal background check and/or education and employment verification.
• Working from home is a requirement, including access to high-speed internet and availability during core business hours.

Benefits & Perks

Job Type: Full-time

Salary: $55,000 to $65,000 per year

• 5 Personal Days + 10 Vacation days + 1 week during the winter holidays
• 100% Employer-paid Health benefits (medical, dental, disability, life insurance, and vision) (including EAP) and flexible health spending account
• Group Registered Retirement Savings Plan (RRSP)
• 100% Employer-paid Laptop, monitor, keyboard and mouse
• 100% Employer-paid Ergonomic assessment of your home office (Virtual)
• Flexible work schedule

How to Apply

• Submit your Resume and Cover Letter through the platform where you found this posting or directly on our website (Cover Letters are optional but encouraged).

Our Interview Process

1. Phone Screen: Selected candidates will be invited to a phone interview with our People & Culture Generalist, Ashley Saunders, to discuss the role in more detail.
2. Case Activity: Candidates moving forward will be asked to participate in a Case Activity. Access to Excel or Google Sheets is required.
3. Interview with Leadership: Candidates progressing to the final stage will take part in a 2-way Zoom interview with our Director of Accounting Services, Jessica Wong, and our Accounting Services Manager, Beata Fartel. During this session, you\'ll discuss your case, address any final questions, and some candidates may be asked to complete a QBO walkthrough.
4. Final Stage: The selected candidate will be extended an offer and introduced to the team!