Site Administrator

Greenwin Inc.; Mississauga; On-site; CAD 40,000 - 47,000; Full time

Job summary

A property management company is seeking a Site Administrator to provide administrative support and ensure efficient operations. Responsibilities include managing resident communications, maintaining documentation, and supporting maintenance requests. The ideal candidate should possess a diploma in Business Administration, have 2-5 years experience in property management, and demonstrate strong organizational skills. This role fosters a high level of customer service and encourages a sense of community among residents. Competitive salary offered between $40,000 and $47,000 per year.

Qualifications

• 2-5 years in property management or administrative role.
• Ability to manage multiple tasks and deadlines effectively.
• Strong focus on achieving team goals.

Responsibilities

• Serve as the first point of contact for residents, addressing inquiries.
• Maintain and update an accurate database for rent collection.
• Coordinate and manage work orders for maintenance and repairs.
• Schedule and liaise with contractors for maintenance services.
• Assist with property inspections and document findings.
• Strive to maintain a high level of customer satisfaction.
• Provide regular updates to the Manager on resident issues.

Skills

Strong organizational skills

Excellent written and verbal communication

Proficiency in property management software

Customer-focused approach

Problem-solving skills

Education

Diploma in Business Administration or related field

Tools

Microsoft Office

Job description

Summary: The Site Administrator is responsible for providing administrative support to the site team and ensuring the efficient daily operations of the property. This role involves coordinating resident communications, assisting with administration, managing property-related documentation, and ensuring a high level of customer service for residents. The Site Administrator will support the Manager, Residential Operations (MRO) in maintaining smooth operations and enhancing resident satisfaction.

Salary: $40,000 - $47,000 per year

What you’ll get to do:

Resident Relations:

• Serve as the first point of contact for residents, addressing inquiries, resolving issues, and providing professional and courteous customer service. Handle resident complaints or requests and elevate to MRO when necessary.

Rent Collection Database:

• Maintain and update an accurate database for rent collection, ensuring all records are up to date and payment issues are addressed.

Work Order Management:

• Coordinate and manage work orders for maintenance and repairs, ensuring that all requests are documented, assigned, and followed up on in a timely manner. Ensure proper communication between residents, site team, and vendors.

Contractor Scheduling:

• Schedule and liaise with contractors for maintenance, repairs, and other necessary services. Ensure work is completed in a timely and satisfactory manner, and all relevant documentation is processed.

Property Inspections:

• Assist with property inspections, both routine and move-in/move-out. Document findings and communicate any necessary actions to management and site team.

Customer Service:

• Strive to maintain a high level of customer satisfaction, working closely with residents and Operations to ensure the needs of residents are met and fostering a sense of community.

Team Communication:

• Provide regular updates to the MRO on the status of operations, resident issues, and maintenance requests. Ensure clear communication with residents, contractors, and other stakeholders.

Other Duties:

• Assist with other operational tasks and projects as assigned, including special administrative or organizational initiatives.

Who you are:

• Diploma in Business Administration or related field
• 2-5 years in property management or administrative role
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines effectively.
• Excellent written and verbal communication skills with a customer-focused approach.
• Proficiency in property management software and Microsoft Office.
• Strong problem-solving skills and ability to handle resident concerns with professionalism and efficiency.
• Ability to work independently, as well as part of a team, with a strong focus on achieving team goals.

Greenwin Corp. is an equal opportunity employer committed to building a diverse workforce representative of the communities we serve and providing an accessible environment. Accommodation is available upon request by contacting [e-mail]. We encourage all qualified candidates to apply.