Shop Coordinator

Colas Canada; Prince Rupert; On-site; CAD 30,000 - 60,000; Full time

Job summary

A construction company in Prince Rupert, BC, is seeking a Shop Coordinator to manage shop activities, coordinate service scheduling among mechanics, and maintain compliance with safety regulations. The ideal candidate will have a high school diploma and at least five years of relevant experience. This role offers a rate of $44 CAD per hour, along with opportunities for growth and a competitive benefits package.

Benefits

Competitive salary

In-house training

Career advancement opportunities

Qualifications

• Strong team player with supportive customer service orientation.
• Knowledge of NSC/CVSE regulations is an asset.
• Ability to manage multiple tasks concurrently.

Responsibilities

• Schedule mechanics' time and tasking.
• Maintain accurate service and inspection records.
• Ensure CVSE inspections are completed on time.
• Communicate regularly with Operations regarding equipment scheduling.

Skills

Safe driving record

Team player

Excellent verbal and written communication skills

Planning and organizational skills

Education

High school diploma

Minimum five years experience in mechanical service

Tools

Microsoft Office

Oracle JDE

Job description

Terus Construction is an integrated road construction and materials manufacturing company, which has been building roads in British Columbia and the Yukon Territory for over 30 years through decentralized business centers.

Road construction, asphalt paving, aggregate production, hot mix asphalt and ready‑mix concrete supply are the core activities. In addition, the Company acts as general contractor on civil construction projects, including excavation, utilities, concrete placement, sidewalks, and curbs, and in all kind of road construction related activities.

Over 800 jobs every year are performed through more than 20 decentralized business centers, such as highway rehabilitation, airport construction, industrial, municipal and commercial work, subdivisions. More than 550 employees are locally employed.

Terus Construction provides challenging and rewarding opportunities in an entrepreneurial, diverse, inclusive and respectful work environment. As our growth creates new career opportunities, likely there is the right one for you!

Mission

Terus Construction, a division of Colas Western Canada Inc., is looking for a Shop Coordinator to join our Shop in Prince Rupert, BC.

The role of the Shop Coordinator is to direct shop activities. This includes supporting the Shop Supervisor(s) and Shop Foremen (as appropriate) in maintaining a safe, clean, organized, and efficient operation at the shop. The Shop Coordinator has a primary focus on coordinating activities and scheduling of service activities among multiple mechanics. This includes updating shop scheduling (with Shop Supervisor and Foremen input), monitoring and scheduling equipment coming in and out of the shop for service, creating as necessary, updating, scanning repair notes, completing and closing repair work orders, mechanic time card entry, and reviewing and filing inspections paperwork and reports necessary to track maintenance issues and services and for compliance with NSC and other carrier requirements.

The Shop Coordinator supports the mechanics and shop operations with parts sourcing, requisitions (through Purchasing) for replacement parts, shop supplies, and consumables, inventory management, parts kitting as appropriate, and equipment logistics.

The Shop Coordinator will supervise approximately two (2) to five (5) employees.

Main Responsibilities

• Direct Shop activities by scheduling mechanics time and tasking and equipment service scheduling (in conjunction with Shop Foreman)
• Maintain accurate service and inspection records including inspection reports, maintenance tracking, meter readings, WO’s, PO’s and invoices, and data entry activities
• Ensure CVSE inspections are completed on time and documentation records are maintained for NSC registered trucks and highway equipment and notify the supervisor when these guidelines are not being adhered to
• Maintain on‑vehicle documentation including current vehicle registration, tags, fuel stickers, insurance cards, pre‑trip inspection forms, and availability of log books.
• Post safety‑critical information and shop key performance metrics reports for public review
• Communicate regularly with Operations regarding upcoming equipment PM scheduling
• Responsible for JDE data entry and management, including repair WO creation as required, and completion of PM and repair Work Orders
• Maintain equipment history files including regular and preventative maintenance, rebuilds, labor, costs, warranties, etc.
• Monitor the condition and configuration of vehicles entering and exiting the shop
• Support Shop Leaders and Mechanics managing parts and inventory, parts sourcing and procurement, including creation of Repair Work Orders and Purchasing Requisitions.
• Order shop supplies as needed
• Perform Dispatch duty’s as needed.
• Pick up parts from vendors as needed
• Perform all other duties deemed necessary or assigned

Requirements

• Safe driving record
• Knowledge of NSC/CVSE regulations is an asset
• Must be a strong team player, with supportive customer service orientation
• Calm under pressure. Able to respond to emergency situations in a controlled focused and constructive manner
• Willingness and ability to learn the requirements and purchasing processes regarding parts, materials, goods, equipment, etc.
• Ability to pay attention to details of a project or task
• Excellent verbal and written communication skills
• Ability to manage multiple tasks concurrently
• Excellent planning and organizational skills
• Highly dependable individual

Education and Work Experience

• High school diploma
• Minimum five (5) years experience in mechanical service or repair shop role (direct or administrative)
• Familiarity with Microsoft Office applications, Teams, Outlook, Word, Excel, PowerPoint
• Active learning ability
• Valid class 5 driver’s license
• Oracle JDE experience is an asset
• Positive attitude and strong work ethic

Working Conditions

• Ability to utilize hands and fingers in order to type and carry reports should the need require
• Ability to stand, walk, and reach with arms and hands throughout the workday should the need arise
• Ability to lift and carry 20lb
• Ability to climb, balance, stoop, kneel, and crouch should the need arise
• Ability to sit for a long period of time, possibly more than 90% of the workday
• Ability to see clearly or with assistance via necessary correction
• The noise level in the work environment is usually quiet
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Compensation Data

The starting rate is $44 CAD/hour. The final compensation package will be determined based on a variety of factors, including the candidate’s job‑related knowledge, skills, and experience.

Terus Construction offers opportunities for qualified people who want to grow in our high‑performance organization including competitive salary and benefits package, along with in‑house training, an incredible work environment, and career advancement opportunities.

Must be able to meet all safety requirements including pre‑employment drug/alcohol testing.

We would like to thank all applicants for submitting their resume. However only applicants selected to be interviewed will be contacted.