Senior Property Administrator

Primaris REIT; Greater Sudbury; On-site; CAD 60,000 - 70,000; Full time

Job summary

A leading real estate investment trust is seeking a dedicated Senior Property Administrator for its New Sudbury Centre in Sudbury, ON. This role includes managing financial transactions, preparing reports, and supervising a direct report. Candidates should possess a degree in Accounting or a related field, along with 3-5 years of property administration experience. Knowledge of Yardi software is preferred. Competitive compensation expected in the CAD $60,000 – $70,000 range, with a commitment to employee development and equal opportunity practices.

Qualifications

• Minimum 3-5 years of property administration experience.
• Minimum 1 year supervising, coaching, and mentoring direct report(s).
• Experience in Real Estate or Property Management an asset.

Responsibilities

• Responsible for daily, monthly, quarterly and annual financial transactions.
• Prepare monthly, quarterly and annual accruals.
• Timely & accurate entry of Specialty Leasing license agreements into ERP system.

Skills

Property Accounting software (Yardi preferred)

Strong interpersonal skills

Excellent Microsoft Office skills

Supervising, coaching, and mentoring

Education

Bachelor’s degree or College Diploma in Accounting, Business Administration or a related field

Job description

New Sudbury Centre - Sudbury, ON

JOB TYPE

Full Time, Salary

Position Summary

Primaris REIT is currently hiring a dedicated and enthusiastic Senior Property Administrator to join the team on site at our New Sudbury Centre in Sudbury, ON. If you are experienced in using Property Accounting software (Yardi preferred) and have a passion for reporting integrous data, while supporting and leading others this exciting opportunity is perfect for you!

Vacancy Status: New Role

Role

Duties

As the Senior Property Administrator, you will be responsible for daily, monthly, quarterly and annual financial transactions for the property including accounts receivable, collections, monthly charges, year-end charges and percentage rent. You will work closely with the Accounting department at the Toronto Head Office on financial reporting and processes, and lease administration affecting the property by executing the following duties:

• Prepare monthly, quarterly and annual accruals
• Update, maintain and audit all tenant information to ensure it is accurate and up-to-date
• Prepare and coordinate initial rent letter and rent notices to all tenants
• Timely & accurate entry of Specialty Leasing license agreements (including related storage agreements) into ERP system
• Complete the monthly tenant audit for submission to General & Property Manager
• Reconcile rent roster on a monthly basis
• Assist with preparation and input of property budget(s)
• Manage and maintain accurate sales reports for the property
• Organize and collect supplementary tenant documentation including tenant insurance certificates, architectural certificates, and other pertinent documentation where required
• Resolve/reply to any tenant operating cost issues
• Liaise with Property Accountants in relation to property revenues/expenses, etc.
• Verify, collect, process, and input rent due, adjustments and other payments from tenants in ERP system
• Recommend bad debt allowances and write-offs and report these to the General & Property Manager

Supervision of Direct Report (1)

• Conduct annual performance review and coach direct report accordingly
• Supervise, mentor and evaluate direct report through formal and informal discussions, including annual evaluations and goal setting sessions to enhance employee job satisfaction, foster employment stability and to maximize productivity
• Actively participate in the hiring and training processes when required
• Provide regular updates & feedback to the General & Property Manager

Requirements

To excel in this role, we are looking for candidates who are strategic, creative and can successfully utilize their strong interpersonal skills. If this opportunity sounds interesting to you, you likely have the following attributes:

• Bachelor’s degree or College Diploma in Accounting, Business Administration or a related field
• Minimum 3-5 years property administration experience
• Minimum 1 year supervising, coaching, and mentoring direct report(s)
• Experience in Real Estate or Property Management an asset
• Knowledge and experience with property accounting software (Yardi preferred)
• Excellent Microsoft Office skills

Compensation

At Primaris, we believe in rewarding talent with competitive wages and comprehensive total compensation package. Your compensation is thoughtfully determined based on factors such as location, job level, relevant education or training, experience, knowledge, skills, and abilities, while ensuring internal equity and alignment with market data.

Expected Salary Range: CAD $60,000 – $70,000

Please note: This is the expected range for the positions, however, it should not discourage you from applying. If you believe you’re a strong fit for the role, we encourage you to submit your application regardless of salary expectations.

Beyond salary, our total rewards approach reflects our commitment to recognizing your contributions and supporting your growth.

AI Use & Accommodation

To manage the large volume of applications, AI may be used in the recruitment process. If your qualifications align with the requirements of this role, you may be contacted for next steps.

Primaris REIT is an equal opportunity employer, committed to providing fair recruitment and employment practices to all employees and applicants. If you require accommodation for this role, please contact [email protected].

Competencies

• Communicate clearly, concisely, professionally and convey active listening and openness
• Build positive relationships and demonstrate commitment, effort and a "take charge" attitude
• Produce accurate work with attention to detail and consistently meet deadlines
• Take ownership for actions, accept constructive criticism and make the necessary changes to behaviour
• Overcome obstacles to get the job done, identify problems and recommend solutions
• See change positively and adapt quickly to change in work requirements
• Embrace change and support new initiatives, anticipate and analyze issues in order to understand the future impact of actions and make sound decisions
• Actively support training & development opportunities for employees as well as provide regular and meaningful feedback while delegating responsibility and being comfortable working through others

Values

• Respect: Value diverse perspectives, experiences and talents; treat others the way you would want to be treated
• Empowerment: Use the means provided to carry out responsibilities to the best of your ability and to implement creative ideas
• Integrity: Do the right thing, deliver on commitments and admit mistakes
• Teamwork: Work together as one team toward common goals
• Accountability: Hold yourself and others accountable for decisions and results

Next Step

If your background matches the qualifications listed above and you are looking for an opportunity with a dynamic team, with your resume attached please Apply Here. Please note that we thank all who apply however only candidates considered for an interview will be contacted.

Primaris is committed to accessibility for persons with disabilities in the course of employment, including in recruitment and hiring. If, as a result of a disability, you require accommodation in order to apply for this role and/or participate in the recruitment process, please contact us here.