Senior Contracts Administrator

Kiewit; Clarington; On-site; CAD 80,000 - 110,000; Full time

Job summary

A leading construction and engineering firm is seeking a Senior Contracts Administrator to manage contract agreements and ensure compliance with corporate policies. The role involves liaison with subcontractors, preparation of contract manuals, and oversight of financial documentation. Ideal candidates will have a Bachelor's degree and experience in contract administration. This position is based in Clarington, Ontario and offers comprehensive benefits.

Benefits

Top-tier medical, dental, and vision plans

Voluntary wellness and employee assistance programs

Life insurance and disability benefits

Retirement plans with matching

Generous paid time off

Qualifications

• Bachelor's degree in Quantity Surveying, Civil Engineering, Business Administration, Law, or related field.
• Career progression from quantity surveyor to senior contract administrator is advantageous.
• Experience in drafting and administering contracts required.

Responsibilities

• Manage commercial agreements and contract administration.
• Coordinate with subcontractors and prepare contract administration manuals.
• Assist project staff with contract documents and manage performance security.

Skills

Contract administration

Interpersonal skills

Analytical skills

Microsoft Office proficiency

SAP knowledge

Education

Bachelor’s degree in relevant field

Tools

Microsoft Word

SAP

Job description

Overview

The Senior Contracts Administrator will play a crucial role in managing commercial agreements, contract administration, and financial oversight. Reporting to the Commercial Manager, this position ensures accurate documentation, compliance with corporate policies, and coordination with subcontractors.

District Overview

Kiewit Nuclear Solutions is a full-service engineering, project management and construction provider operating across North America. Our experience spans all aspects of the nuclear market from carbon-free, small modular reactors to Department of Energy science, environmental and nuclear security mission capabilities. With these broad capabilities, we operate in the power utility, renewable energy, industrial and infrastructure markets.

Location

The position will be based on our project in Darlington, ON.

Responsibilities

• Review commercial agreements, including requests for quotation, requests for proposals, confidentiality agreements, pre-bid agreements, purchase orders, subcontracts, contracts, consortium agreements, joint venture agreements and, having regard for their practical application and inherent risks, make recommendations to operating staff during the estimating, pre-award, construction, and post construction phases.
• Work closely with the Project Manager and Project Team.
• Liaise with the subcontract formation team on commercial issues and coordinate handover of a completed subcontract package at the time of award.
• Draft or amend contracts and commercial agreements.
• Prepare project specific contract administration manuals.
• Creation of project specific contract administration tools, policies, and procedures.
• Generally, assist and support the Contracts Manager or a member of the Legal/Commercial group.
• Assist project staff with the interpretation and practical application of contract documents, as well as identification, documentation, and quantification of changes in the work and claims.
• Liaise with and provide guidance on contract matters to the Supervisor, other senior managers, and other team members.
• Facilitate payments to the sub-contractors, including processing and verifying the progress billings and back charges.
• Work with other teams on the project to prepare monthly accruals used to determine project percentage of completion and estimated final cost for financial reporting purposes.
• Timely review of cost reporting.
• Document significant events of the projects.
• Monitor and maintain project change order log.
• Responsible for ensuring the contracts team is aware of any due dates.
• Coordinate and prepare claims as required.
• Draft notice of change to client or any events requiring notice as required.
• Manage performance security for subcontractors (performance bonding, letters of credit and subcontractor parental guarantees).
• Complete financial review of the selected subcontractors prior to contract awards.
• Act as the main point of contact for all contract communication with the subcontractors.
• Coordinate meetings with the subcontractors as required.
• Coordinate subcontract deliverables of other functions (e.g., Construction, Project Controls, Finance, etc.).
• Meet with project team on site and provide commercial updates to the project team (Project Controls and Finance).
• Obtain the assistance of the appropriate Legal department, as required.
• Transmit documents across to the client as required.
• Assist with preparing reports with the Contract Manager.
• Set and measure vendors’ KPI’s and performance management (using score cards).
• Conduct quality control on all documents that are delivered to the client.
• Prepare finalized packages for management signature prior to transmittal.
• Update change order and commercial action log.
• Provide updates reflecting contract changes and commercial correspondence to support weekly and monthly project report.
• Assist in documenting and tracking all changes to commercial document templates and circulate to affected parties.

Qualifications

• Bachelor’s degree or an educational background in Quantity Surveying, Civil Engineering, Business Administration, Law, Communications, Paralegal, or Engineering, is required.
• Career progression from quantity surveyor to senior/lead contract administrator would be an advantage.
• Basic knowledge of contract administration procedures.
• Experience in drafting and administering contracts.
• Working knowledge of Microsoft Office Products with advanced Word skills.
• Experience with SAP is considered an asset.
• Display sound judgement and leadership skills.
• Good interpersonal and analytical skills.
• Comfortable with 10-15% travel to other job sites or office locations.
• Proven ability to work in a fast-paced environment.
• Good planning and time management skills.

Other Requirements

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary

Benefits

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.