Senior Associate, Truck & Upfit

Element Fleet Management; Mississauga; On-site; CAD 54,000 - 75,000; Full time

Job summary

A leading fleet management company in Mississauga is seeking a detail-oriented Senior Associate, Truck & Upfit Ordering. In this role, you will manage client vehicle and upfit orders, coordinating with internal teams and vendors to ensure efficient and cost-effective solutions. The ideal candidate will have consultative experience in fleet management or automotive, strong organizational skills, and a proven ability to maintain high client satisfaction. Compensation ranges between $54,500 and $74,800 annually.

Benefits

Comprehensive health and welfare benefits

Paid time-off programs

Culture of innovation and empowerment

Qualifications

• 1-5 years of experience in fleet management, automotive, or related industries.
• Strong proficiency in Microsoft Office suite.
• Excellent communication and client-service orientation.

Responsibilities

• Manage client vehicle and upfit orders and ensure timely order fulfillment.
• Engage with clients and provide guidance on specifications and cost-effective alternatives.
• Build relationships with suppliers and negotiate pricing and delivery arrangements.

Skills

Consultative client-facing business experience

Negotiating vendor agreements

Project management skills

Communication skills

Education

College/University degree

Tools

MS Office (Excel, Word, PowerPoint)

Job description

Get started on an exciting career at Element!

Element employees make a difference in the lives of others every day. We are re‑defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like‑minded people on our team.

About the Role

We’re looking for a detail‑oriented collaborator to join our team as Senior Associate, Truck & Upfit Ordering. In this role, you will manage client vehicle and upfit orders while coordinating seamlessly with internal teams, dealers, and suppliers. You will ensure efficient, cost‑effective solutions for vehicle acquisition and upfitting while maintaining high levels of client satisfaction. This position is accountable for timely and accurate order fulfillment, cost management, and delivering exceptional client service.

What You’ll Do

• Consult with clients regarding vehicle and upfit needs, providing guidance on specifications, availability, and cost‑effective alternatives.
• Coordinate end‑to‑end vehicle and upfit order processes to ensure alignment with client expectations.
• Build and maintain relationships with suppliers, upfit vendors, and dealers to support pricing and delivery needs.
• Negotiate pricing, incentives, and delivery arrangements to achieve optimal client outcomes.
• Facilitate documentation flow for vehicle registration, licensing, and upfit specifications.
• Ensure compliance with internal policies, client requirements, and regulatory standards.
• Collaborate with Fleet Partnership Solutions, Sales, and Operations SMEs to align business solutions.
• Communicate effectively with stakeholders to ensure visibility throughout the order process.
• Identify client trends and pain points to recommend process improvements and strategic solutions.
• Support continuous improvement efforts to enhance client value and operational efficiency.

Basic Qualifications

• 1–5 years of consultative, client‑facing business experience in fleet management, automotive, or related industries.
• Experience negotiating vendor agreements and managing client portfolios preferred.
• Proficiency with MS Office (Excel, Word, PowerPoint).
• Strong organizational and project management skills.
• Excellent communication and client‑service orientation.

Preferred Qualifications

• Education: College/University degree
• Effective negotiation and relationship management abilities.
• Ability to analyze cost/benefit scenarios and present recommendations.
• Attention to detail with a strong focus on accuracy and compliance.
• Ability to solve moderately complex issues related to client specifications, supplier availability, and financial considerations.

Location

Current Location: Mississauga. Our Mississauga office will move to 1 Adelaide in Toronto in September 2026.

The hiring base salary range for this position is $54,500 – $74,800 annually. Actual compensation within this range will be dependent upon the individual’s knowledge, skills, experience, equity with other team members, and alignment with market data. Please note that the disclosed salary range is solely for candidates hired to perform work within this geographic location. Candidates hired to work in other locations will be subject to the pay range associated with that location.

What’s in it for You

• A culture of innovation, empowerment, decision‑making, and accountability
• Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness (for qualified roles)
• Additional benefits and amenities, including paid time‑off programs (vacation, sick leave, and holidays) (for qualified roles)

Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended.

Element Fleet Management and its wholly owned subsidiaries are an equal opportunity employer committed to diversity, equity, inclusion, and belonging. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, genetic information, sex, gender identity, sexual orientation, age, marital status, family status, ancestry, national origin, citizenship, physical or mental disability, veteran status, military obligations or any other characteristic protected by federal, state and local laws. Disability‑related accommodations during the application and interview process are available upon request. Should you require an accommodation with our hiring process please send an email to [e-mail] or call (800) 665‑9744.