Senior Administrative Assistant

CAAT Pension Plan; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading pension administrator in Toronto is seeking a Senior Administrative Assistant to provide high-level support to the Vice President, Pension Policy and the leadership team. The role focuses on administrative coordination, meeting preparation, and reporting while requiring superior organizational and communication skills. Candidates should have five years of experience in a similar environment and a post-secondary diploma is preferred. Competitive compensation and exceptional benefits are offered.

Benefits

Competitive compensation

Exceptional benefits

Ongoing learning and skill development

Defined benefit pension plan

Qualifications

• Minimum five years of experience providing administrative support to senior leaders.
• Ability to manage multiple priorities and proactively resolve issues.
• Experience in governance, compliance, or policy functions is an asset.

Responsibilities

• Provide administrative support to the Vice President, Pension Policy.
• Prepare agendas and presentations for meetings; take minutes.
• Organize team meetings, workshops, and events.
• Manage the policy intake process and knowledge repositories.
• Support the preparation of management and Board reporting.

Skills

Organizational skills

Microsoft 365 proficiency

Communication skills

Relationship building

Education

Post-secondary diploma in a relevant field

Job description

Overview

CAAT is seeking a Senior Administrative Assistant, Pension Policy to provide high-level administrative and coordination support to the Vice President, Pension Policy and the Pension Policy leadership team. The role enables the efficient operation of the department, supports the delivery of Board of Trustees and senior leader reporting, maintains knowledge repositories, and acts as a key liaison with internal and external stakeholders. The incumbent contributes to the overall effectiveness of Pension Policy by ensuring that complex priorities are tracked, documented and delivered with precision.

Responsibilities

• Provide integrated administrative, scheduling and coordination support to the Vice President, Pension Policy and the leadership team, ensuring smooth execution of departmental priorities and deliverables.
• Prepare agendas, presentations, and supporting materials for meetings; take minutes and ensure timely follow-up on action items.
• Organize Pension Policy team meetings, workshops, and events, including logistics, catering, and record keeping.
• Manage the policy intake process and knowledge repositories (e.g., trackers, SharePoint) to ensure timely resolution and preservation of institutional knowledge through documentation.
• Support the preparation, consolidation, and quality review of management and Board reporting, including policy updates, regulatory submissions, and governance items.
• Collaborate with administrative staff, project management and other departments to coordinate the completion of cross-functional deliverables.
• Proofread and edit policy communications, reports, and presentations, ensuring clarity, professionalism, and alignment with governance standards.
• Manage expense reporting, approvals, and submissions to Finance, and coordinate travel and training for the Pension Policy team.

To Succeed, You Bring

• Minimum five (5) years of experience providing administrative support to senior leaders within a fast-paced, changing work environment.
• Post-secondary diploma in a relevant field is preferred.
• Superior organizational skills, including the ability to anticipate needs, manage multiple priorities, and proactively resolve issues.
• Advanced proficiency in Microsoft 365 and comfort with adopting new technologies, including AI-enabled tools and project / work tracking systems.
• Proven ability to build trusted relationships with senior leaders and cross-functional partners.
• Excellent written and verbal communication skills with strong attention to detail; ability to ensure clarity and consistency in technical policy-related materials.
• Demonstrated professionalism, discretion and tact when working with stakeholders and handling sensitive or confidential information.
• Experience supporting governance, compliance, or policy functions is considered an asset, as is experience working in pension and / or group benefits administration.

What We Offer

• Competitive compensation and exceptional benefits; an environment where people can grow and thrive.
• Opportunities to build a better you with ongoing learning and skill development.
• A Total Rewards program prioritizing physical, mental, and financial wellness, flexible work arrangements, and a defined benefit pension plan.
• A collaborative culture recognized as a leader in Canadian corporate culture and top employers lists.

How to Apply

If you believe Canadians deserve a secure retirement, CAAT could be the right fit. Start your journey with us today. Apply now. Learn more about us at www.caatpension.ca / careers.

Diversity, Equity, Inclusion, And Belonging (DEIB)

DEIB at CAAT means valuing the broadest range of experiences, geographies, genders, ethnicities, backgrounds, and perspectives as key elements of our culture. Our vision is to provide an environment where employees can bring their best, professional, authentic selves to work. CAAT Pension Plan is an equal opportunity employer, and we will accommodate any needs under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact us at [e-mail] or call Human Resources at 416-673-9000 for assistance.