Security Administrator

Versaterm; Ottawa; On-site; CAD 50,000 - 70,000; Full time

Job summary

A public safety solutions company located in Ottawa, Canada is seeking a Security Administrator to manage background checks and ensure compliance with security clearance processes. This role is vital for maintaining a secure working environment and requires strong organizational skills, attention to detail, and effective communication. Candidates should hold a relevant degree and have 1-2 years of experience in security or compliance roles. The position requires obtaining a Reliability security clearance from the Government of Canada.

Benefits

Accommodations available throughout the selection process

Commitment to diversity and inclusion

Qualifications

• 1-2 years of experience in security administration or background screening.
• Knowledge of security clearance processes and background checks.
• Proficient with record-keeping and office software.

Responsibilities

• Document and maintain procedures for background checks.
• Coordinate and process security clearances as required.
• Track clearances, submissions, and employee notifications.

Skills

Organizational skills

Communication skills

Attention to detail

Ability to identify process improvements

Education

Bachelor’s degree or diploma in Business Administration, Human Resources, Criminal Justice, or related field

Tools

Spreadsheets

Record-keeping systems

Standard office software

Job description

Versaterm is a global public safety solutions company helping agencies transform how they serve their communities. Since 1977, we’ve been building an ecosystem of intuitive tools designed for public safety agencies, forensic labs, court systems, schools and other institutions. Through purposeful integrations and a selective growth strategy, we focus on improving workflows to help our customers achieve more efficient operations, better service and more just outcomes.

Our teams are driven by innovation, expertise and an unwavering commitment to customer success. As we continue to grow and expand our ecosystem, you’ll have the opportunity to contribute to solutions that enhance community safety and transform the future of public safety technology. If you’re passionate about making a meaningful difference, we’d love to hear from you.

The Role

The Security Administrator is a trusted business partner who is responsible for conducting and maintaining employee background checks and client security clearances. This is a crucial role that contributes to the provision of a safe and secure working environment and supports the company’s commitment to facilitate client security requirements. Through oversight of background checks and security clearances, the individual minimizes the opportunity for fraud, misconduct, and identity theft by confirming the validity of prospective and current employee criminal records, education, employment history, and other aspects of their backgrounds.

What You Do

• Document, follow and maintain standard operating procedures for obtaining background checks and security clearances.
• Coordinate and process background checks and/or security clearances as required.
• Track all clearances, document submissions, follow-ups and employee notifications.
• Maintain a system to support the renewal of security clearances and background checks.
• Ensure all employees are up to date on CJIS Online Security Awareness Certification.
• Ensure all employees are up to date on background checks and/or security clearances.
• Notify required clients of employee terminations to initiate cancellation of site clearances.
• Provide recommendations for continuous process improvements to the screening process.
• Maintain physical and electronic records.
• Ensure related information and files are properly safeguarded and only accessed on a need-to-know basis.
• Perform other related duties as assigned to support team objectives, departmental needs, and overall organizational priorities.

What You Bring

• Bachelor’s degree or diploma in Business Administration, Human Resources, Criminal Justice, or a related field, or equivalent experience.
• A minimum of 1-2 years of experience in security administration, background screening, or a compliance focused role.
• Knowledge of security clearance processes (e.g., CJIS, PWGSC/PSPC, private background check providers) and employee background checks.
• Strong organizational skills with the ability to track multiple processes, maintain records, and meet deadlines.
• High attention to detail and commitment to maintaining confidentiality and safeguarding sensitive information.
• Excellent communication skills to coordinate with employees, clients, and internal stakeholders.
• Ability to work as a team, as well as independently on assigned tasks.
• Proficiency with spreadsheets, record-keeping systems, and standard office software.
• Ability to identify process improvements and implement procedural efficiencies.

This position requires a security clearance from the Government of Canada. Candidates must be legally authorized to work in Canada and must successfully obtain and maintain a Reliability security clearance. Please note that specific customer contracts may impose additional security verification requirements. Obtaining and maintaining all required security clearances is a condition of employment. For more information on the Government of Canada’s security screening process, please visit Public Services and Procurement Canada.

Versaterm is committed to building and supporting inclusion, diversity, and equity, and sustaining a barrier-free environment. Accommodations are available, on request, throughout all aspects of the selection process. These principles apply to the terms and conditions of employment at Versaterm. For detailed information on our accessibility policies, please contact [e-mail].