Secretary D - Primary Health Care

Nova Scotia Health Authority; Dartmouth; On-site; Full time

Job summary

Nova Scotia Health is seeking an Administrative Professional for the Dartmouth General Hospital. The role involves providing vital office and secretarial support within Primary Health Care, ensuring smooth clinic operations. Ideal candidates will have a strong administrative background with excellent communication skills and attention to detail. This full-time position promises a fulfilling career in a collaborative healthcare environment.

Benefits

Health benefits

Dental coverage

Travel insurance

Life insurance

Defined benefit pension plan

Qualifications

• Grade 12 plus office administration program or equivalent experience required.
• Two years related experience required.
• Proficiency in document transcription and computer file management.

Responsibilities

• Provide secretarial and administrative support to Dartmouth North Clinic patients.
• Handle patient bookings, recalls, and translation services.
• General administrative coverage in absence of other secretaries.

Skills

Communication

Interpersonal Skills

Organizational Skills

Time Management

Education

Graduate of a recognized office administration program

Tools

Med Access

MSI Billing

Dictaphone

Spreadsheets

Databases

Job description

Click here to apply as an internal applicant.

Req ID: 206051

Location: Central Zone, Dartmouth General Hospital

Department: PHC STRAT-DARTMOUTH NORTH SHARED FAC-DGH

Type of Employment: Casual Hourly FT long-assignment ( 100% ) x 1

NSGEU Admin Professionals Position

Posting Closing Date: 11-Jul-25

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About The Opportunity

The incumbent provides office, secretarial, and administrative support to Dartmouth North Clinic patients and team members in the Primary Health Care Department within Nova Scotia Health, Central Zone. The incumbent functions as primary point of contact for the Primary care Clinic, handling patient bookings and recalls, organizing translation services, billings, and other office related duties. The incumbent may also provide additional support to individuals, organization-wide committees/task forces/foundations/auxiliaries/community groups as assigned. On an as needed basis, the incumbent may also provide general administrative coverage in the absence of other secretaries reporting within the portfolio or across the provincial Primary Health Care system.

About You

We would love to hear from you if you have the following:

• Grade 12 plus graduate of a recognized office administration / business / secretarial program or an equivalent combination of education, training and progressively responsible experience
• Two years recent related experience required
• Medical terminology required
• Proficiency in Med Access is an asset (electronic medical record)
• Speed and accuracy in document transcription
• Competency in the management of computer files
• Typing of 60 wpm
• Proficiency in advanced word processing functions
• Proficiency in spreadsheets and databases
• Proficiency physician billings (MSI and / or IFHP) is an asset
• Skilled use of a Dictaphone and email
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Strong organizational, time management and planning/prioritization skills
• Valid driver's license and access to a car given travel between sites is required
• Competencies in other languages preferred, French an asset
  
  

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Long Assignment, Full-time position; 70 hours bi-weekly
• Beginning August 1, 2025 with a duration of May 15, 2026
• Dates are subject to change
• Shifts may include evenings, weekends and holidays
  
  

Compensation And Benefits

$23.66 - $26.77 hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units, or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.