RFP Associate Manager

Baxter International; Quebec; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

A healthcare company based in Canada is seeking a Bilingual RFP Associate Manager to manage regional contracts for consumables, equipment, and services. You will coordinate with multiple departments to ensure smooth contract processes, assist with RFPs, and maintain compliance with company policies. The role offers the flexibility to work on-site in Mississauga or remotely in Quebec. This position requires strong bilingual communication skills and experience in contract management and negotiations.

Qualifications

• Must be Bilingual French/English.
• 3+ years of related experience required.
• 5+ years in healthcare preferred.
• Experience in contract and pricing administration.
• Experience with direct negotiations for small to medium agreements.

Responsibilities

• Responsible for managing regional contracts.
• Provide accurate pricing notifications to customers.
• Support RFP Lead with regional RFPs and RFIs.
• Ensure compliance with Baxter documented procedures.
• Manage contract process including renewals and extensions.

Skills

Bilingual French/English

Analytical skills

Sales Support

Experience in contract management

Experience in RFP management

Education

University Degree

MBA (contract specialization preferred)

Job description

This is whereyour work makes a difference.

At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job—you will find purpose and pride.

Your role

As the Bilingual RFP Associate Manager, you take care of the regional contract management for all consumable, equipment and service contracts. You get to work with key business partners, primarily Sales, Marketing, Pricing, Quality, Regulatory Affairs, Logistics, and Legal, to ensure successful end‑to‑end management of all contracts providing coordination of Contracts (new and re‑signs), as well as providing support. Engage in Request for Proposals (RFP), Request for Information (RFI), and Tender responses supporting the RFP & Contracts Manager with various background information on the account(s) until completion of the submission.

This can be located on site in Mississauga or remote in Quebec.

What you'll be doing

• Responsible for the development, implementation, and maintenance of contracts for region respective customers
• Provide accurate and timely notification of pricing and eligibility to customers and assist with management of the Regional Contract Calendar taking into the account the national perspective
• Support RFP Lead with regional RFP’s and RFI’s for the region
• Complete and manage contract process (new, renewals, capital, consumables, lease, quotes, extensions)
• Managing contract process, leading the process for preparation of agreements, contracts, and/or price quotations
• Ensure full compliance with Baxter documented procedures (SOPs, BOPs, Approval Rights, Signature Rights, RACI Matrix, Contract Forms Package, Contract Templates)
• Organizing kickoff, and status updates calls/meetings for resigns with key stakeholders (sales, marketing, legal, finance, pricing, etc)
• Big Board maintenance and Contract Calendar end‑to‑end management
• Support other Baxter Canada Contracts and Pricing initiatives as the need arises
• Liaise with customers on building opportunities to improve relationships in conjunction with the sales team to enhance contract management
• Provide Sales with monthly status reports on contract renewals/negotiations identifying outstanding tasks
• Proactively provide decision support and recommendations to simplify and integrate processes Assessment of future support requirements given the dynamic nature of the business
• Continuous focus on process improvement and simplification challenging the status quo and evaluating opportunities to simplify, integrate and accelerate contracting/pricing processes
• Directly accountable to ensure the integrity and compliance with Baxter policies and procedures, maintain internal control environment including compliance with SOX

What you'll bring

• Must be Bilingual French/English
• University Degree required
• 3+ years of related experience required
• 5+ years in healthcare preferred
• MBA - contract specialization, Business management, preferred
• Experience in contract and pricing administration
• experience with direct negotiations for small to medium agreements
• Sales Support, Contract Management, RFP Management experience
• Analytical skills

Votre rôle

En tant que gestionnaire adjoint bilingue des appels d'offres, vous assurez la gestion régionale des contrats pour tous les contrats de consommables, d'équipement et de services. Vous collaborez avec les principaux partenaires d'affaires, notamment les ventes, le marketing, la tarification, la qualité, les affaires réglementaires, la logistique et les affaires juridiques, afin d'assurer une gestion complète et efficace de tous les contrats. Vous coordonnez les contrats (nouveaux et renouvellements) et offrez un soutien continu. Vous participez aux appels d'offres, aux demandes d'information et aux réponses aux soumissions, en fournissant au gestionnaire des appels d'offres et des contrats les renseignements nécessaires sur les comptes, et ce, jusqu'à la soumission finale.

Ce poste peut être basé à Mississauga ou en télétravail au Québec.

Vos responsabilités

Élaboration, mise en œuvre et suivi des contrats pour les clients de la région. Communication précise et opportune des prix et des critères d'admissibilité aux clients et participation à la gestion du calendrier contractuel régional, en tenant compte des perspectives nationales. Soutien au responsable des appels d'offres pour les appels d'offres et les demandes d'information régionales. Gestion complète du processus contractuel (nouveaux contrats, renouvellements, investissements, consommables, baux, devis, prolongations). Gestion du processus contractuel et pilotage de la préparation des ententes, contrats et/ou devis. Garantie du respect intégral des procédures documentées de Baxter (procédures opérationnelles normalisées, procédures opérationnelles normalisées, droits d'approbation, droits de signature, matrice RACI, formulaires et modèles de contrats). Organisation de réunions de lancement et de suivi avec les principaux intervenants (ventes, marketing, juridique, finances, tarification, etc). Gestion complète du tableau de bord et de l'échéancier contractuel. Soutien aux autres initiatives de Baxter Canada en matière de contrats et de tarification, selon les besoins. Liaison avec les clients pour identifier les occasions de développement. Améliorer les relations avec l'équipe des ventes afin d'optimiser la gestion des contrats. Fournir à l'équipe des ventes des rapports mensuels sur les renouvellements et les négociations de contrats, en identifiant les tâches en cours. Fournir un soutien à la décision et des recommandations proactives pour simplifier et intégrer les processus. Évaluer les besoins futurs en matière de soutien compte tenu de la nature dynamique de l'activité. S'attacher en permanence à l'amélioration et à la simplification des processus, en remettant en question le statu quo et en évaluant les occasions de simplifier, d'intégrer et d'accélérer les processus de contractualisation et de tarification. Assurer l'intégrité et la conformité aux politiques et procédures de Baxter, et maintenir un environnement de contrôle interne, notamment la conformité à la loi Sarbanes‑Oxley (SOX).

Profil recherché

Bilinguisme français/anglais requis.

Diplôme universitaire requis.

3 ans d'expérience pertinente minimum requis.

5 ans d'expérience minimum dans le domaine de la santé, un atout.

MBA avec spécialisation en contrats ou en gestion d'entreprise, un atout. Expérience en administration des contrats et de la tarification.

Expérience en négociation directe d'accords de petite et moyenne envergure.

Expérience en soutien aux ventes, gestion des contrats et gestion des appels d'offres.

Esprit d'analyse.

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

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