Research Program Coordinator

University of Toronto; Toronto; Hybrid; CAD 86,000 - 111,000; Full time

Job summary

A renowned educational institution in Toronto is seeking a Research Program Coordinator to join their vibrant research community. The role involves coordinating programs, analyzing data, and serving as a liaison across various stakeholders. Candidates should hold a Bachelor’s degree and have at least five years of relevant experience. This hybrid position offers a competitive salary and opportunities for professional development.

Qualifications

• Minimum five years of progressively senior experience in administrative or project coordination roles.
• Experience liaising with senior administrators and handling complex matters.
• Demonstrated commitment to equity, diversity, and inclusion.

Responsibilities

• Coordinate and support the operational needs of the Faculty Research Office.
• Analyze datasets and report on key performance indicators.
• Liaise among faculty, staff, and external stakeholders.

Skills

Strong analytical skills in data analysis and reporting

Excellent verbal and written communication

Strong project management skills

Education

Bachelor’s degree in business, data science, statistics, or related field

Tools

MS Office Suite

data visualization software

Job description

Overview

Date Posted: 09/25/2025
Req ID: 45295
Faculty/Division: Faculty of Applied Science & Engineering
Department: Faculty Research Office
Campus:St. George (Downtown Toronto)
Position Number: 00058621

Description:

About us:
The Faculty of Applied Science & Engineering is a world-renowned community of researchers and students dedicated to solving some of the world\'s most pressing challenges through collaborative and multidisciplinary research and experiential education. Through rigorous technical training, and unparalleled extracurricular and professional experience opportunities, we prepare the next generation of engineering leaders and change-makers to unlock the future\'s boundless potential.

Your opportunity:
Join a vibrant research community defined by creativity, multidisciplinary collaboration, innovation, and entrepreneurship. Our Faculty is committed to generating transformative knowledge and research excellence of global impact. Our strategic goals include increasing support for cross-disciplinary collaborative research, strengthening research impact through translation of discovery to application, and expanding partnerships and entrepreneurship initiatives.

As the Research Program Coordinator, you will be a member of the Faculty’s Research Office led by the Vice-Dean Research. You will report to the Director of Research Operations, who is responsible for unit operations, and work closely with the Senior Reporting & Budget Analyst, responsible for data analysis and reporting in the Faculty. You will coordinate programs, and contribute to special projects, key initiatives, and data analysis efforts that advance transformative, cross-disciplinary research. This role involves providing senior level administrative support, serving as a liaison with stakeholders and conducting data analysis to inform strategic decision-making. The incumbent will be a trusted resource with deep administrative expertise and a consultative presence across the Faculty and University.

Your responsibilities will include:

• Working with the Director Research Operations to coordinate and support the day-to-day operational needs of the Faculty Research Office.
• Working with the Senior Reporting & Budget Analyst to analyze complex datasets and report on key performance indicators to inform and support strategic decision-making.
• Acting as a liaison between faculty, staff, external agencies, industry sponsors and collaborators.
• Coordinating tasks for projects and other strategic initiatives with stakeholders and recommending changes for improved efficiency.
• Contributing to the development and implementation of research support strategies and operational improvements.
• Maintaining the Faculty\'s weekly research and partnership newsletter, the Research Office website and coordinating research communications with the Faculty Communications Office.

Essential Qualifications:

• Bachelor’s degree in business, data science, statistics, or a related field or equivalent combination of education and experience.
• Minimum five years of progressively senior experience in administrative, project coordination or related roles.
• Experience liaising with senior administrators, and handling complex, sensitive and administrative matters.
• Strong analytical skills in data analysis and reporting.
• Strong numeric, research, and analytical skills with demonstrated ability to mine complex datasets, identify trends, develop metrics, and make data-driven recommendations.
• Ability to work under time constraints and workload pressures while maintaining professionalism and tact.
• Highly professional and responsive in interactions with internal and external stakeholders.
• Superior fact-checking, and proofreading skills, excellent verbal and written communication.
• Discretion and tact in handling confidential information, sound judgement and diplomacy.
• Strong project management skills with project management tools and data and information systems.
• Advanced proficiency with MS Office Suite and data visualization software.
• Exceptional attention to detail and accuracy in a fast-paced environment.
• Demonstrated commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning environment.

Assets (Nonessential):

• Experience working in an academic research environment and administering academic policies and procedures.
• Experience with University of Toronto\'s Tableau Research and Innovation Dashboards, Research Information System, VPRI Datamart, Minuet database, or equivalent tools.
• Solid understanding of relational databases and principles of effective data visualization.
• Knowledge of university research environments and funding agencies.

To be successful in this role you will be:

• Diplomatic
• Entrepreneurial
• Meticulous
• Motivated self-learner
• Proactive
• Problem solver

Notes:
This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 10/13/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 13 -- $86,340. with an annual step progression to a maximum of $110,415. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.