Request for Proposal Assistant Archivist

Inuit Circumpolar Council Canada; Ottawa; On-site; CAD 100,000 - 125,000; Part time

Job summary

A Canadian cultural organization is seeking an Assistant Archivist for contract work focusing on cataloguing and digitizing archival documents. The role demands familiarity with archival practices, excellent communication skills, and understanding of Inuit cultures. Responsibilities include appraisal, digitization of records, writing authority files, and preparing descriptions for translation into Inuktitut. This position offers an hourly fee of $45 and requires a graduate degree in a relevant field.

Qualifications

• Familiarity with archival practices and descriptive standards.
• Discretion and ability to maintain confidentiality.
• Some knowledge of Inuit culture traditions and issues.

Responsibilities

• Appraisal arrangement and description of records.
• Digitization of textual and graphic records.
• Preparing archival descriptions for translation into Inuktitut.

Skills

Archival practices methodologies

Excellent written communication skills in English

Strong research skills

Superb organizational skills

Ability to work independently

Strong computer skills in Microsoft 365

Education

Completed graduate degree in archives or related field

Job description

Inuit Circumpolar Council Canada

Request for Proposal

The deadline to submit an RFP is Monday December 8th at 5:00 pm.

Project: Archival processing cataloguing and digitizing of documents

Type: Contract Work for an assistant archivist

Term: 8 December 2025 to 31 March 2026

Fees: $45.00 per hour / maximum contract $25000

Reports to: Archivist

The Inuit Circumpolar Council Canada is seeking a person or firm to perform the tasks listed in the scope of work for a limited-term contract. The Assistant Archivist will bring together European/colonial archival theories and practices with Inuit knowledge traditions and specific cultural information needs.

Scope of Work

• Appraisal arrangement and description of records according to RAD and ICC Canada Archives standards;
• Digitization of textual photographic and graphic records;
• Writing of name authority files (biographies) according to ICC Canada Archives standards;
• Adding created content (descriptions and digitisations) to the ICC Canada Archives database (AtoM);
• Preparing archival descriptions for translation into Inuktitut;
• Other related duties as requested by the Archivist.

Recommended Qualifications

• Familiarity with archival practices methodologies and theories especially descriptive standards;
• Excellent written communication skills in English;
• Strong research skills and the ability to synthesize information gathered through research;
• Superb organizational skills and attention to detail;
• Ability to work independently as well as cooperatively;
• Flexible in handling a variety of concurrent tasks with solid time management abilities;
• Strong computer skills in Microsoft 365;
• Discretion and ability to maintain confidentiality;
• Some knowledge and understanding of Inuit culture traditions and issues;
• Travel to other libraries and archives in the greater Ottawa area may be required;
• Moderate physical activity requires lifting up to 40 pounds and some standing and walking;
• Spoken Inuktut is an asset.

Education

• Completed graduate degree in archives or a related field from an accredited university (information management history Indigenous studies library science etc.)