Remote Office Manager

Crown Point Advisory; Ontario; Remote; CAD 60,000 - 80,000; Part time

Job summary

A Canadian fire safety consulting firm is seeking a professional administrative and reception support specialist to provide remote support. You will manage client communications, coordinate schedules, and assist with project coordination. Ideal candidates possess native English fluency and strong organizational skills. Compensation is through Deel with flexible working hours.

Qualifications

• Proven experience as an administrative assistant, receptionist, or virtual assistant.
• Confident in handling inbound/outbound calls.

Responsibilities

• Answer and direct inbound calls with professionalism and warmth.
• Manage email inboxes, calendars, and schedules.
• Support project coordination between office staff and field technicians.

Skills

Native English fluency

Strong communication skills

Customer-service oriented

Organized

Reliable

Attention to detail

Tools

Google Workspace

Microsoft Office

Job description

About Us

We are a Canadian leader in fire safety consulting, helping businesses protect lives and property while ensuring full regulatory compliance. Our team delivers professional fire safety plans, inspections, training, and consulting nationwide.

The Role

We are looking for a professional, well-spoken administrative and reception support specialist to join us as a remote contractor (paid through Deel). You will be the first point of contact for our clients, answering calls, managing inbound/outbound communications, and providing seamless administrative support to our consulting team.

This role is ideal for someone with a native English accent and strong communication skills who enjoys being the welcoming voice of a company while keeping operations running smoothly.

What You'll Do

• Answer and direct inbound calls with professionalism and warmth.
• Handle outbound calls to clients and partners as required.
• Manage email inboxes, calendars, and schedules.
• Coordinate travel arrangements and meeting logistics.
• Draft reports, SOPs, and compliance documents.
• Support project coordination between office staff and field technicians.

What We\'re Looking For

• Candidate with native English fluency and a clear, professional phone voice.
• Proven experience as an administrative assistant, receptionist, or virtual assistant.
• Confident in handling inbound/outbound calls.
• Strong skills in Google Workspace and Microsoft Office.
• Organized, reliable, and comfortable working independently.
• Customer-service oriented with excellent attention to detail.

Nice to Have

• Familiarity with project management tools.
• Experience in technical, compliance, or consulting environments.

Contract Details

Fully remote, contractor position.

Compensation processed through Deel.

Flexible working hours aligned with North American business needs.