Receptionist | 4-Month Contract

Smart & Biggar; Toronto; On-site; CAD 35,000 - 45,000; Part time

Job summary

A prominent intellectual property law firm in Toronto is seeking a full-time Receptionist for a 4-month term. The role requires answering calls, handling emails, and managing office supplies. Ideal for new graduates or those starting a professional services career. The firm promotes a culture of diversity and will accommodate candidates as needed during the selection process.

Qualifications

• Previous reception/front desk or 5-star hospitality corporate experience would be an asset.
• Demonstrated understanding of professional client services.
• Ability to work independently and use initiative.

Responsibilities

• Answer and direct calls, including monitoring office voicemails.
• Receive and redirect physical mail, arrange courier services.
• Handle incoming emails from potential clients.
• Provide phone reception backup for other offices.

Skills

Excellent organizational skills

Verbal and written communication

Ability to work alone

Deep understanding of professional client services

Job description

What We Do

Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.

We are part of the IPH Group. IPH Limited is the holding company for intellectual property (“IP”) and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore, and Thailand. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs, and professional services firms worldwide.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

The Opportunity

Our Toronto office is currently looking for a Receptionist to join our team for 4 months. The Receptionist will play an essential role in our office and is required to be on-site on a full‑time basis.

This is an excellent temp opportunity for a new graduate, or someone looking to begin a career in professional services.

Responsibilities

• Answer and direct calls, including monitoring office voicemails
• Receive and redirect physical mail, arrange courier services
• Handle incoming emails from potential clients
• Provide phone reception back‑up for other offices
• Basic housekeeping duties in the office
• Monitor and order office supplies as necessary
• Set up for meetings, including setting up catering
• Other duties may be assigned, as required

Qualifications, Competencies And Experience

• Previous reception/front desk or 5-star hospitality/corporate experience would be an asset
• Ability to demonstrate a deep understanding of professional client services and care
• Ability to work alone and use own initiative
• Excellent organizational skills and attention to detail
• Excellent interpersonal skills including verbal and written communication

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.