Proxy & Print Services Admin - Hybrid Toronto

TMX Group; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A major financial services company in Toronto is seeking an Administrator to support print and proxy services for shareholder meetings. This hybrid role includes managing databases, preparing reports, and coordinating with various stakeholders, both internally and externally. Candidates should possess excellent time management skills and strong communication abilities. Familiarity with regulatory requirements is a plus. The position offers a chance to contribute to critical operations in a leading organization dedicated to innovation and growth.

Benefits

Flexible work environment

Generous time-off and leaves

Qualifications

• Ability to download and process electronic files and reports with high accuracy.
• Maintain positive relationships with internal and external stakeholders.
• Initiate and manage meeting setup and regulatory compliance.

Responsibilities

• Coordinate with stakeholders to ensure project timelines are met.
• Track document management and perform validation tasks.
• Prepare and present detailed reports to management.

Skills

Excellent time management skills

Attention to detail

Effective oral and written communication skills

Teamwork

Ability to work independently

Adaptability

Proficiency in Microsoft Office Suite

Database Management

Tools

Microsoft Office Suite

Gmail/Google

Job description

A major financial services company in Toronto is seeking an Administrator to support print and proxy services for shareholder meetings. This hybrid role includes managing databases, preparing reports, and coordinating with various stakeholders, both internally and externally. Candidates should possess excellent time management skills and strong communication abilities. Familiarity with regulatory requirements is a plus. The position offers a chance to contribute to critical operations in a leading organization dedicated to innovation and growth.