Proposal Intake and Submission Coordinator

PricewaterhouseCoopers International; Ottawa; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

A leading professional services firm in Ottawa seeks a Senior Associate as a Proposal Intake and Submission Coordinator. This role involves managing the lifecycle of Requests for Proposals (RFPs) in a fast-paced environment. Responsibilities include sourcing RFPs, managing documents, and ensuring compliant submissions. Ideal candidates will have strong organizational and communication skills, with experience in B2B environments. PwC values inclusion and offers a competitive compensation package along with flexible work options.

Benefits

Competitive compensation package

Flexible work programs

Inclusive benefits

Qualifications

• Experience with data entry and process centralization.
• Proficiency in Microsoft Suite and Salesforce.
• Ability to manage large volumes of information and stakeholders.

Responsibilities

• Manage the lifecycle of RFPs from intake to submission.
• Source and identify RFPs through procurement portals.
• Collaborate with functional teams to improve processes.

Skills

Data entry

Effective communication

Coordination

Attention to detail

Organisational skills

Project management

Experience in B2B

Tools

Microsoft Suite

Salesforce

Job description

At PwC, our people in brand management, marketing and sales focus on collaboration to develop and execute strategic sales and marketing initiatives. These individuals focus on driving revenue growth, promoting the Firm's services, enhancing brand visibility, and capturing new business opportunities. They utilise market research, digital marketing, creative campaigns, and effective sales strategies to engage clients, enhance the firm's brand and market presence, and achieve organisational targets.

The Proposal Intake and Submission Coordinator will manage the entire lifecycle of Requests for Proposals (RFPs) intake and submission in a fast-paced, high-volume environment. The role will be supporting multiple stakeholder groups to distribute incoming RFPs and submit proposal responses on a daily basis. In this role, you will get the chance to work with G&PS leadership team and Sales leader to help drive and innovate in process excellence to ensure delivery excellence in a secure and protected environment.

We are currently looking for a Senior Associate to join our Account Management team within the Sales Enablement group that will support the Government and Public Sector industry. This role will be working with another team member as a team to cover coast to coast geographic coverage.

Meaningful work you’ll be part of

As a Proposal Intake and Submission Coordinator at the Senior Associate level, you’ll work as part of a team of problem solvers, helping to solve business issues, deliver high quality client service and operational efficiency. Responsibilities include but are not limited to:

• Source and identify relevant RFPs through procurement portals and emails
• Maintain and distribute incoming RFPs to the central list
• Organise and manage RFP documents and bid status through a centralised process and platform
• Monitor active bids and distribute communications to the relevant teams on a timely manner
• Assist teams to facilitate questions and amendments on specific bids
• Support teams during submission by preparing requirements, providing guidance on formats/templates, and ensuring compliance
• Ensure final proposals are submitted on a timely and compliant manner based on RFP instructions
• Collaborate with multiple functional teams to continuously improve processes and communications to ensure experience and delivery

Experiences and skills you’ll use to solve

• Experience with data entry and process centralisation
• Effective communication, coordination, attention to detail, and organisational skills
• Adaptability to evolving workflows and automation tools
• Proficiency in Microsoft Suite, Salesforce and email communication
• Ability to manage large volumes of information and stakeholders
• Effective project management and documentation management skills
• Experienced at B2B in a fast-paced, high stress corporate or professional services environment
• Previous experience with government procurement portals and proposal submission is an asset
• A proven ability to confidently build and maintain strong relationships at different levels within an organisation
• Comfortable to work in a multiple stakeholders' collaborative environment
• PwC Canada is committed to cultivating an inclusive, hybrid work environment. Exact expectations for your team can be discussed with your interviewer
• As a requirement, a Security Clearance is mandatory for all staff who’ll be engaged on these assignments. Prior to applying, please review the Government of Canada website to ensure you meet the eligibility requirements to obtain this clearance. That’ll become a condition of your employment with PwC should you receive an offer from us.

Why you’ll love PwC

We’re inspiring and empowering our people to change the world. Powered by the latest technology, you’ll be a part of diverse teams helping public and private clients build trust and deliver sustained outcomes. This meaningful work, and our continuous development environment, will take your career to the next level. We reward your impact, and support your wellbeing, through a competitive compensation package, inclusive benefits and flexibility programs that will help you thrive in work and life. Learn more about our Application Process and Total Rewards Package at: https://jobs-ca.pwc.com/ca/en/life-at-pwc

PwC Canada acknowledges that we work and live across Turtle Island, on the land that is now known as Canada, which are the lands of the ancestral, treaty and unceded territories of the First Nations, Métis and Inuit Peoples. We recognize the systemic racism, colonialism and oppression that Indigenous Peoples have experienced and still go through, and we commit to allyship and solidarity.

At PwC Canada, our most valuable asset is our people and we grow stronger as we learn from one another. We’re committed to creating an equitable and inclusive community of solvers where everyone feels that they truly belong. We understand that experience comes in many forms and building trust in society and solving important problems is only possible if we reflect the mosaic of the society we live in.

We’re committed to providing accommodations throughout the application, interview, and employment process. If you require an accommodation to be at your best, please let us know during the application process.