Proposal Coordinator

Associated Engineering; Regina; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading engineering firm in Regina is seeking a Proposal Coordinator to drive proposal development and marketing initiatives. Ideal candidates will have 5+ years of experience in proposal preparation, strong writing skills, and a creative mindset. The position offers competitive salary, flexible working conditions, and a supportive team environment focused on professional growth.

Benefits

Competitive salary and benefits

Flexible working arrangements

Ongoing professional development support

Health and wellness programs

Qualifications

• Minimum 5 years of relevant experience in preparing winning proposals.
• Experience working in an engineering or consulting environment is an asset.
• Possesses a valid class 5 driver's license.

Responsibilities

• Write content, prepare graphics, and monitor proposal opportunities.
• Develop and maintain proposal resource materials and metrics.
• Assist with marketing efforts such as client presentations.

Skills

Strong writing and editing skills

Strong verbal communication skills

Excellent organizational skills

Self-motivated attitude

High proficiency in Microsoft Office applications

Creative thinking

Education

Diploma in Marketing, Communications, or relevant field

Tools

Microsoft Office

Graphic design tools

Job description

Overview

We are currently searching for a Proposal Coordinator for our Regina office. You will have the opportunity to drive and create winning proposals, be creative, and think strategically. This position will provide you with autonomy as you will be required to complete tasks with minimal supervision. You will be responsible for all aspects of proposal preparation, from concept to final product, in collaboration with Division, Group, and Project Management staff. You will also support the Operation’s marketing initiatives.

Responsibilities

• Write content, prepare graphics, plan and coordinator, and monitor opportunities for proposals
• Develop and maintain proposal resource materials, as well as proposal metrics
• Participate in marketing efforts such as client presentations and receptions
• Assist with the development of proposal win strategies, managing the preparation of proposals in cooperation with Division, Group, and Project Management staff, as well as administrative staff
• Establish best practices for the preparation of proposals, and train staff in their implementation
• Track prospective projects, and assist with annual and quarterly revenue reforecasts as they relate to those prospects
• Contribute to the operation’s competitive strategy as it relates to client service
• Support grant writing efforts across the Operation
• May also provide administrative support to various staff in the Regina office, as needed

Job Requirements

• Diploma in Marketing, Communications, or other relevant field ( candidates with Bachelor’s degree level of education in relevant field, such as Bachelor of Arts in English, may be given preference )
• Minimum 5 years of relevant experience in preparing winning proposals and presentations for professional services
• Strong writing and editing skills
• Strong verbal communication skills
• Creative; ability to generate unique content and “think outside the box”
• Excellent organizational skills and ability to work well under pressure and meet deadlines
• Self-motivated attitude
• Committed team player
• High proficiency in Microsoft Office applications
• Graphic design skills are an asset
• Experience working in an engineering or consulting environment is an asset
• Possesses a valid class 5 driver's license
• Limited travel may be required

Candidates selected for an interview may be asked to provide writing samples and/or a graphics portfolio.

Only candidates who meet all above Requirements will be considered.

What we offer

• Competitive salary and benefits, including health coverage, dental coverage, use of our Employee and Family Assistance Program, and company pension program that matches your contributions
• Flexible working arrangements, including flex time and remote working options
• Culture that promotes accessibility and respect, through our company-wide Diversity & Inclusion Committee, WISER Committee, and other initiatives
• Culture that promotes sustainability, through our company-wide Climate Change training and carbon-offset program
• Ongoing support for your professional development and personal growth through our Mentoring Program, Continuing Professional Development training hours, professional designation support, and Young Professionals Club
• Work environment that focuses on your health, safety, and overall wellness, including our local Regina Wellness Club, and annual Fitness Allowance. The safety of our employees is paramount. We are also COR (Certificate of Recognition) safety certified
• An active Social Club, Book Club, and other social and networking opportunities (including our biennial company-wide Olympics), Lunch-and-Learns, and community volunteer initiatives

We are confident that you will achieve your career and personal goals at Associated Engineering. Check out our further career opportunities and learn more about us here: www.ae.ca