Proposal Coordinator

CBCL Limited; Halifax; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading engineering and consulting firm in Halifax is seeking a Proposal Coordinator to aid in proposal development across sectors. In this collaborative role, you will create compelling proposals, manage timelines, and work with technical teams to gather content. The ideal candidate has a degree in a relevant field and 2-5 years of experience in proposal coordination. The position offers a flexible hybrid work model, competitive compensation, and various benefits focused on employee well-being and development.

Benefits

Comprehensive health and dental benefits

CAAT Defined Benefit Pension Plan

Generous vacation allowance

Health spending account

Wellness incentive

Education and lifelong learning subsidization

Community volunteering incentive

Qualifications

• 2-5 years of experience coordinating proposals preferably in engineering or professional services.
• Familiarity with RFP/RFQ processes and public procurement practices preferred.
• Experience with proposal AI tools is an asset.

Responsibilities

• Coordinate and develop high-quality proposals in response to RFPs and RFQs.
• Collaborate with technical experts to gather and organize content.
• Oversee final proposal assembly and submission.

Skills

Writing skills

Editing skills

Organizational skills

Interpersonal skills

Attention to detail

Education

Diploma or degree in Marketing, Communications, English, Journalism, or Business Administration

Tools

Microsoft Office

Adobe Acrobat

Job description

At CBCL, we are proud to be a trusted leader in engineering and environmental consulting, delivering innovative solutions that help build resilient communities and infrastructure.

Our Business Development and Marketing team is seeking a Proposal Coordinator in our Halifax NS office to support proposal development efforts across all CBCL’s business sectors. This role offers a unique opportunity to work closely with technical experts, marketing professionals, and senior proposal leadership to help position CBCL for success in a competitive marketplace.

In this collaborative and fast‑paced role, you will play a key part in shaping compelling, client‑focused proposals that highlight CBCL’s expertise, capabilities, and value. Working alongside the Senior Proposal Coordinator, you’ll help deliver high‑quality submissions that meet client requirements, align with our brand standards, and support our strategic growth objectives.

Here at CBCL, we value our people and their well‑being. This role offers flexible and hybrid work options, allowing you to balance your professional responsibilities while contributing to impactful projects across our organization.

Your Key Responsibilities:

• Coordinate and develop high‑quality proposals in response to RFPs, RFQs, and other procurement opportunities, ensuring alignment with client requirements and CBCL’s branding standards;
• Support proposal planning by developing schedules, assigning tasks, and managing deadlines to ensure timely and complete submissions;
• Collaborate with technical experts to gather, refine, and organize technical content, resumes, and project experience;
• Contribute to proposal strategy discussions, including go/no‑go decisions, win themes, and key differentiators;
• Coordinate with creative resources to develop visuals, graphics, and layouts that enhance proposal quality and clarity;
• Oversee final proposal assembly and submission, including electronic uploads and printed deliverables; and
• Maintain proposal content libraries, track outcomes, and support continuous improvement of proposal tools, templates, and processes.

Your Capabilities and Credentials:

• Diploma or degree in Marketing, Communications, English, Journalism, Business Administration, or a related field;
• 2–5 years of experience coordinating proposals, preferably within engineering, architecture, construction, or professional services;
• Strong writing, editing, organizational, and attention‑to‑detail skills with the ability to manage multiple deadlines;
• Strong interpersonal skills and the ability to collaborate effectively with technical and multidisciplinary teams;
• Proficiency with Microsoft Office and Adobe Acrobat; experience with proposal AI tools or similar software is an asset; and
• Familiarity with RFP/RFQ processes and public procurement practices preferred.

Applicants with comparable experience and skillsets will be considered.

What we can offer you:

• A competitive compensation package effective on your first day of employment:
  • Comprehensive health and dental benefits
  • CAAT Defined Benefit Pension Plan with employer contributions
  • Generous vacation allowance commensurate with experience
• Maternity or Parental leave top‑up
• Health spending account
• Wellness incentive
• Membership dues reimbursement
• Education and lifelong learning subsidization
• Community volunteering incentive
• Employee Family Assistance Programme
• Public transit subsidy

In addition to the above benefits, we offer:

• Flexible work hours with occasional work‑from‑home opportunities, supporting both your professional and personal commitments.
• Diverse team with a wide range of experience and expertise.
• Exposure to a variety of projects.
• Support to develop skills and pursue projects related to your own interests.
• Collaboration between multiple disciplines and levels of expertise.
• Mentoring opportunities to foster your personal and professional development.
• Accessible and central offices in Atlantic Canada and Ottawa.
• Access to training opportunities in areas ranging from technical development to leadership skills.

About Us

At CBCL our purpose is to create a positive and lasting impact on people and our planet. As an employee‑owned firm, at CBCL, our people are everything. We are committed to promoting inclusivity and diversity for a workplace where everyone can thrive, and we build long‑term relationships with our clients while providing them with innovative solutions.

We have earned recognition as one of Canada’s Top 100 Employers and one of Canada’s Best Managed Companies. Our multitalented group of professionals offer consulting in the Infrastructure, Water and Wastewater, Buildings, Industrial, and Earth & Environment sectors. We value our people, our communities, and our history and look forward to continuing our steady growth.

Along with our commitment to reducing our carbon footprint corporately, CBCL develops and implements sustainable engineering solutions that respect the current social and environmental impacts, as well as future implications of our designs.

CBCL operates from its offices in Halifax and Sydney, NS; Charlottetown, PE; Saint John, Fredericton and Moncton, NB; St. John’s, NL, and Ottawa, ON.

CBCL Limited strives to provide a diverse workplace that is inclusive, accessible and celebrates individuals and what makes us unique. We are proud to be an employer partner with the Canadian Centre for Diversity and Inclusion and Pride at Work.

We are committed to creating an inclusive and accessible workplace for all. If you require accommodations at any stage of the recruitment or interview process, or while working with us, please email [e-mail]. We will work with you to meet your needs in a respectful and timely manner.

Our goal is to ensure every candidate has a fair opportunity to demonstrate their abilities. We value diverse perspectives and are dedicated to removing barriers that may prevent individuals from thriving in their roles.

We thank all applicants for their interest, but only those applicants who are selected to interview will be contacted.