Proposal and Communications Coordinator

Commercial Cleaning Services; St. Catharines; On-site; CAD 65,000 - 80,000; Full time

Job summary

A leading cleaning services company is seeking a Proposal and Communications Coordinator to aid in proposal development and communications. The ideal candidate will have 3-5 years of experience in related fields and be proficient in Microsoft and Adobe products. This role involves monitoring procurement portals, collaborating with experts, and leading proposal projects. The company values inclusion and diversity.

Benefits

Comprehensive workplace benefit plan

Entrepreneurial work environment

Learning and growth opportunities

Qualifications

• 3-5 years of experience in proposal writing, communications, or a related field.
• Proficient in Microsoft Office and Adobe products.
• Superior communication skills in written and oral formats.

Responsibilities

• Monitor procurement portals for business development opportunities.
• Collaborate with SMEs to compose responses.
• Lead and coordinate proposal projects ensuring deadlines are met.

Skills

Proposal writing

Communications

Project management

Microsoft Office

Adobe platforms

Education

Post-secondary education in Business Communications, Graphic Communications, Creative Writing or Marketing

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Creative Suite

Job description

Job Description

Job Description

At Commercial Cleaning Services (CCS) we're on a mission to create clean, safe, and attractive environments where people can work, learn, and enjoy. With services across Canada, and over 1500 employees, we're committed to consistently delivering exceptional quality work.

About the Role

CCS, a Black and McDonald company, is currently seeking a Proposal and Communications Coordinator to support our growth strategy. The ideal candidate is a skilled communicator with a passion for writing, project management and collaboration. You'll work cross-functionally to support proposal development and internal and external communications initiatives.

• Base salary of $65,000 - $80,000, commensurate with experience
• Comprehensive workplace benefit plan
• Entrepreneurial work environment with learning and growth opportunities

Job Duties

• Monitor procurement portals to identify relevant business development opportunities
• Collaborate with subject matter experts (SMEs) to gather information and compose compelling responses
• Develop and manage timelines for proposal deliverables, assigning tasks to SMEs as needed
• Lead and coordinate proposal projects from initiation to submission, ensuring deadlines are met and all components are delivered on time
• In some cases, work with a wider proposal / bid team, representing the company for larger, more complex bids.
• Facilitate the completion, review, and editing of proposals and submissions to ensure compliance with request requirements and maintain quality standards
• Monitor industry trends and competitor activities to inform strategic decision-making
• Assist with internal communications, including employee newsletters, company updates, and recognition of special days / events
• Create visual and written content for websites and social media platforms
• Support brand consistency and messaging across all internal and external channels

Candidate Profile

• 35 years of experience in proposal writing, communications, or a related field (professional writing experience preferred)
• Post-secondary education, ideally in Business Communications, Graphic Communications, Creative Writing or Marketing
• Proficiency with Microsoft Office Products (Word, Excel, PowerPoint, Visio, or similar) and Adobe platforms
• Tech-savvy with the ability to quickly learn new tools and platforms
• Superior communication skills, both written and oral, with the ability to present information to various stakeholders
• Excellent proofreading and editing skills, attention to detail, and ability to create cohesive narratives

Our Commitment to Inclusion

Commercial Cleaning Services recognizes that strength as an organization comes from inclusion and diversity. We are committed to honouring and respecting Indigenous and First Nations communities on whose land we operate. Reasonable requests for accommodation throughout the recruitment and selection process will be considered in accordance with Provincial and Federal employment legislation.

Applicants must be legally authorized to work in Canada, without sponsorship.