Property and Facilities Coordinator

University of Toronto; Toronto; On-site; CAD 72,000 - 93,000; Full time

Job summary

A leading Canadian university located in Toronto is seeking a Property and Facilities Coordinator. This role involves ensuring efficient facilities operations, managing maintenance requests, and supervising staff in a residential setting. The ideal candidate will have a bachelor's degree and at least 2 years of experience in facilities management. Responsibilities include conducting inspections, scheduling events, and overseeing safety protocols. A commitment to diversity and inclusion is essential.

Benefits

Competitive salary

Step progression in pay

Inclusive work environment

Qualifications

• Minimum of 2 years’ experience in facilities management in a post-secondary residential setting.
• Experience with supervising unionized staff.
• Demonstrated superior organization skills for special events.

Responsibilities

• Ensure efficient facilities operation in residences.
• Schedule setup and takedown of event equipment.
• Conduct routine building inspections.

Skills

Facilities management

Budget management

Interpersonal skills

Logistics coordination

Health and Safety compliance

Education

Bachelor's degree or equivalent experience

Job description

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Date Posted: 12/11/2025
Req ID: 46379
Faculty/Division: Faculty of Arts & Science
Department: University College Prog
Campus: St. George (Downtown Toronto)
Position Number: 00054443

Description:

About us

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

University College is the founding college of the University of Toronto. Our welcoming community is built on traditions of openness, inclusivity and diversity. Our student programs address issues of social justice from a variety of perspectives and help students develop the skills to apply what they learn in the classroom to the world around them. We are also home to professors committed to undergraduate education from a range of disciplines, who are leading researchers in their fields. Students, faculty, staff and alumni at University College work together to ensure that all thrive in our vibrant community.

Your opportunity

As the Property and Facilities Coordinator, you will ensures an efficient facilities operation in the residences by providing administrative support to the Manager Operations - Residences, with facilities related functions of caretaking and maintenance. This position also assists in identifying major and minor infrastructure and maintenance projects of the three UC Residences through regular inspections, communication with manager, and planning, and scheduling of these projects.

Your responsibilities will include

• Determining logistical details required to provide provisional facilities support during events
• Checking that work orders are completed appropriately
• Scheduling the setup and takedown of equipment required for events
• Coordinating and communicating work being performed on facilities to minimize disruptions to daily operations
• Handling minor repairs
• Conducting routine building inspections
• Liaising with clients to resolve minor complaints and address issues
• Analyzing service delivery and/or internal processes and recommending improvements

Essential Qualifications

• Bachelor's degree or acceptable combination of equivalent experience.
• Minimum of 2 years’ experience in facilities management in a post-secondary residential or community residential setting conducting building administration and maintenance duties.
• Experience with supervising unionized staff.
• Experience with managing, tracking and verifying budgets.
• Demonstrated superior organization skills, including logistics of special events.
• Demonstrated experience in Health and Safety issues, Fire Prevention, Emergency Planning and Emergency Response.
• Responding to urgent issues, emergencies and coordinating repairs.
• Excellent interpersonal skills, including verbal and written communication skills.

To be successful in this role you will be

• Direct
• Multi-tasker
• Procedural
• Resourceful
• Self-directed
• Team player

Closing Date: 12/18/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Ancillary Operations
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 10 -- $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Facilities/Ancilliary Services

Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please seehttp://uoft.me/UP .

Accessibility Statement The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact [e-mail].