Project Manager, Strategic Priorities

University of Toronto; Toronto; On-site; CAD 97,000 - 125,000; Full time

Job summary

A leading Canadian university in Toronto seeks a Project Manager for the Office of the Faculty Registrar. This full-time role requires managing large-scale projects, aligning divisional processes with central systems, and engaging with various stakeholder groups. Candidates should have significant experience in project management and strong leadership skills. The position offers competitive pay ranging from $97,348 to $124,491 annually, along with a focus on diversity and inclusion in the workplace.

Qualifications

• 6-7 years of experience managing large-scale projects.
• Experience working with senior leadership.
• Demonstrated ability to analyze processes for efficiency.

Responsibilities

• Lead management of strategic priorities in the Office of the Faculty Registrar.
• Coordinate the cycle of projects and manage stakeholder communications.
• Oversee large-scale business process re-engineering projects.

Skills

Leadership

Project Management

Change Management

Stakeholder Engagement

Analytical Skills

Education

Bachelor's Degree or equivalent experience

Tools

Project management tools

Collaboration tools

Job description

Date Posted: 09/26/2025

Req ID: 45290

Faculty/Division: Faculty of Arts & Science

Department: Faculty Registrar

Campus: St. George (Downtown Toronto)

Position Number: 00049439

Overview

Description:

About us:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs. We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world. The Office of the Faculty Registrar works closely with departments and colleges at the University of Toronto, concerning virtually all matters relating to Arts and Science students. Our department members are dedicated to aid all students to the greatest extent, to make their university experience as smooth and seamless as possible. We coordinate personal, financial, academic counselling, registration and enrolment, student records, transfer credit, petitions, final examinations, and graduation.

Your opportunity:

The Project Manager, Strategic Priorities, provides leadership on various strategic priorities of the Office of the Faculty Registrar at the Faculty of Arts & Science. The work includes management of cross-unit large-scale projects, process improvements, new business process implementation and process/system maintenance as well as change management within small, medium and large stakeholder groups. The role will lead current and future projects to build collaboration and efficiencies. A critical part of the role will be to work closely with various divisional and central University stakeholder groups to align divisional procedures with central University processes and systems. As an example, the Project Manager, Strategic Priorities will lead the onboarding of the Faculty of Arts & Science academic services from divisonal/in-house systems into the central University managed systems/platforms.

The Project Manager, Strategic Priorities reports directly to the Associate Faculty Registrar & Director, Operations & Project Management and will work closely with the Associate Faculty Registrar & Director, Registrar Services and as well as a wide range of stakeholder groups within the Faculty of Arts & Science, the broader University community and external relevant stakeholders. The role will be independently responsible for planning and overseeing the implementation of a number of large-scale business process re-engineering for the Faculty of Arts & Science including exams and scheduling, enrolment and records related new business process and systems implementations, ensuring that the Faculty's technical needs and business operations are aligned with new sets of transformational requirements and the University's general guidelines, business and systems frameworks and requirements throughout the implementation.

Your responsibilities will include:

• Liaising with management to determine goals and priorities. Reviewing and assessing requirements needed to meet project timelines. Developing or modifying project schedules to expedite or compress the critical path to meet timelines.
• Building, strengthening, and fostering relationships with stakeholders and partners of strategic importance to support knowledge translation activities and to coordinate tasks for projects and other strategic initiatives with stakeholders. Developing components of programs/projects that support collaboration and partnerships.
• Coordinating the project cycles by verifying that project approvals are received, reviewing and assessing requirements needed to meet project timelines, informing project leaders of issues and roadblocks, researching, analyzing and recommending solutions to project challenges.
• Analyzing processes and recommending changes for more efficient coordination of operations.
• Directing or scheduling the workflow of project teams, consulting vendors, academic and administrative partners and ensuring that assigned work completed meets expected standards. Training staff on new business processes and a new systems.
• Monitors the finances of the project and project accounts.

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Six to seven years of recent and related experience in managing a large-scale business process project related to Registrarial Services in an educational institution.
• Demonstrated experience in project design, phase planning, and implementation.
• Experience working with senior leadership to align initiatives with strategic priorities.
• Experience with knowledge management, including training materials, self-service materials, onboarding, and support documentation.
• Experience with project management/collaboration tools.
• Excellent requirements-gathering and documentation techniques (contextual inquiries, surveys, use cases, scenarios, user stories, etc.).
• Demonstrated experience in successfully working in a team environment, building relationships and collaborating with a variety of stakeholders, including senior management.
• Experience developing training and training staff on new business processes and systems.
• Experience in change management, process redesign, and business transformation initiatives.
• Experience monitoring finance.
• Strong interpersonal skills with a track record of building and maintaining strategic partnerships.
• Superior organizational skills in planning, project management and task coordination with a high level of attention to detail.
• Excellent presentation and interpersonal skills; collaboration skills and client management skills.
• Demonstrated analytical and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to work well in a team environment, build relationships and collaborate with others.
• Strong ability to prioritize and handle multiple project components and priorities while meeting tight deadlines.

Assets (Nonessential):

• Project Management Professional (PMP) designation
• Experience guiding and implementing enterprise-wide initiatives and/or vendor platforms such as Infosilem and workflow platforms with technology partners

To be successful in this role you will be:

• Cooperative
• Goal oriented
• Organized
• Problem solver
• Team player

Closing Date: 10/07/2025, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone: USW Pay Band 15 -- $97,348 with an annual step progression to a maximum of $124,491. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Lived Experience Statement:
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement:

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement:

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodations at any point during the application and hiring process, please contact [e-mail].

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