Project Coordinator/Structural

WSP; Ottawa; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading professional services firm is seeking a Project Coordinator in Ottawa. This hybrid role involves supporting project managers, maintaining documentation, and assisting with reporting. Ideal candidates have over 5 years of experience in project coordination within infrastructure or engineering sectors. The position offers a chance to be part of a team committed to delivering solutions and overcoming challenges.

Qualifications

• 5+ years of relevant work experience in project coordination or administration.
• Experience in infrastructure, construction, engineering, or similar preferred.
• Government Security Clearance an asset.

Responsibilities

• Support Project and Program Managers in day-to-day coordination tasks.
• Assist with project reporting and data collection.
• Maintain and organize project documentation within the PMIS.
• Coordinate inputs for cost and schedule updates.
• Help maintain and update Power BI dashboards.

Skills

Project coordination

Organizational skills

Communication skills

Attention to detail

Multi-priority management

Education

Certificate or degree in Construction Management, Engineering, Business Administration, or Project Management

Tools

Microsoft Office (Excel, Word, PowerPoint)

Power BI

Project Management Information Systems (PMIS)

Job description

Opportunity:

WSP is currently initiating a search for aProject Coordinatorfor ourOttawa, ONoffice.This role can also be based inour Queensview location. This is a hybrid work position.

Be involved in projects with ourStructural Teamand be a part of a growing organization that meets our client’s objectives and solves their challenges.

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP:

• We value our people and our reputation

• We are locally dedicated with international scale

• We are future focused and challenge the status quo

• We foster collaboration in everything we do

• We have an empowering culture and hold ourselves accountable

What you wioll do at WSP

• Support Project and Program Managers in day-to-day coordination tasks, including meeting scheduling, action item tracking, and documentation management across multiple project workstreams.
• Assist with project reporting and data collection, ensuring timely updates from team members and contributing to the preparation of progress reports, dashboards, and executive summaries.
• Maintain and organize project documentation within the Project Management Information System (PMIS), including contracts, change orders, submittals, schedules, and correspondence.
• Coordinate inputs for cost and schedule updates, supporting project controls staff by collecting data from consultants, contractors, and internal teams.
• Help maintain and update Power BI dashboards by compiling data, verifying accuracy, and coordinating with the analytics or project controls team for visualization updates.
• Track and monitor project milestones, deliverables, and deadlines, escalating potential delays or issues to the appropriate project lead or manager.
• Prepare agendas, take minutes, and distribute follow-ups from project meetings, ensuring clear documentation and accountability for action items.
• Assist with procurement tracking and invoice processing by coordinating with finance teams and vendors, helping ensure alignment with project budgets and timelines.
• Support change management processes by maintaining logs, tracking documentation, and assisting in the preparation of change requests and impact assessments.
• Serve as a liaison between technical and administrative project staff, helping to coordinate communications, facilitate document flow, and ensure alignment with overall program objectives.

What you bring to WSP

• 5+ years of relevant work experience in project coordination or administration
• Experience in industries such as infrastructure, construction, engineering, or similar is preferred
• Proficiency in Microsoft Office, especially Excel, Word, and PowerPoint
• Familiarity with Power BI and project management information systems (PMIS) such as Autodesk, e-Builder, Unifier, or Procore
• Basic understanding of project lifecycles, documentation workflows, and change management processes
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to manage multiple priorities and coordinate across teams in a fast-paced environment
• Government Security Clearance an asset
• Training or coursework in project management principles is an asset
• A certificate or degree in Construction Management, Engineering, Business Administration, or Project Management is an asset