Project Coordinator

Insight Global; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A notable staffing agency located in Toronto is seeking an experienced project coordinator with expertise in JIRA administration and Agile methodologies. The ideal candidate will organize complex tasks and ensure efficient project execution while providing general administrative support. Strong communication skills and familiarity with data visualization tools like Tableau or Power BI are essential. A background in financial environments will be highly valued. This position offers an exciting chance to grow within a diverse and inclusive workplace.

Qualifications

• Expert in JIRA administration and reporting.
• Demonstrated skill in organizing complex tasks.
• Strong skills in budget tracking and financial reconciliation.

Responsibilities

• Check master schedule and work orders.
• Participate in meetings with clients.
• Provide general administrative support.

Skills

JIRA administration

Data extraction & trend analysis

Budget tracking

Agile methodologies

Excellent communication

Organizing complex tasks

Education

Bachelor’s degree in Business, Commerce, or related field

Tools

Tableau

Power BI

Excel

MS Project

Job description

Job Description

Job Responsibilities

• Check master schedule and work orders, establish priorities, and change schedule according to projects, work order specifications, priorities, and availability of workers, material, or equipment.
• Participate in meetings with clients and task members to determine progress of work and identify additional follow up needs.
• Provide general administrative support including monitoring calendar, setting up meetings, making travel and/or meeting arrangements, entering time and filing expense reports.
• Compile reports concerning progress of work and downtime to distribute to personnel involved in project.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [e-mail] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

Must Have Requirement

• Non-negotiable: Expert in JIRA administration and reporting, including data extraction, trend analysis (e.g., story delivery rates, state durations), insightful interpretation for leadership, and EazyBI dashboard setup
• Demonstrated skill in organizing complex tasks, resources, and information to ensure efficient project execution, clear documentation, and streamlined workflows
• Familiarity with Tableau / Power BI and data visualization tools
• Experience in IT project coordination within a financial or enterprise environment
• Hands‑on experience with Agile methodologies and Scrum practices
• Strong skills in budget tracking, financial reconciliation, and reportingAdvanced Excel and MS Project / Office proficiency
• Ability to manage intake requests, track KPIs, and optimize processes
• Excellent communication and stakeholder management skills
• Self‑motivated with a strong drive for career growth and goal achievement

Nice to Have

• Able to step up as a back‑up to a Scrum Master or similar leadership role
• Experience working with Tools like Figma / Figjam
• Exposure to enterprise CRM systems and release management
• Knowledge of financial risk management and operations
• Entrepreneurial or vendor management experience
• Bachelor’s degree in Business, Commerce, or related field