Project Coordinator

Altis Recruitment; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading recruitment agency in Toronto is seeking an experienced project coordinator to support cross-functional teams and manage documentation for various projects. The ideal candidate has at least 2 years in a similar role, strong organizational skills, and is proficient in Microsoft Office tools. Responsibilities include coordinating project schedules, stakeholder communication, and maintaining project documentation to drive operational efficiency.

Qualifications

• Minimum of 2 years in a project coordinator or support role.
• Understanding of project management principles and processes.
• Experience managing multiple projects simultaneously.

Responsibilities

• Supports project coordination and communications with third-party strategic partners.
• Maintains high-quality project documentation, including workback schedules.
• Acts as a point of contact for in-store media sales and operational requests.

Skills

Project management principles

Administrative skills

Strong communication skills

Microsoft Office (Word, Excel, PowerPoint)

Organizational skills

Cross-functional teamwork

Job description

Overview

Experienced and detail-oriented project coordinator with a strong background in supporting cross-functional teams, managing documentation, and driving operational efficiency across multiple projects. Skilled in stakeholder communication, project scheduling, and in-store media operations. Known for being highly organized, proactive, and adaptable in fast-paced environments.

Duties and Responsibilities

• Supports project coordination and communications with third-party strategic partners, contributing to incremental revenue growth through partnerships.
• Assists with screen installation and content management schedules in collaboration with construction and category teams.
• Supports stakeholder communication and documentation related to in-store media governance and operational guardrails. Works cross-functionally to ensure operational rules for in-store advertising are implemented effectively, helping to drive sales.
• Maintains high-quality project documentation, including workback schedules, meeting minutes, metrics reports, general communications, and administrative tasks. Coordinates team meetings and ensures notes and action items are documented and shared appropriately.
• Acts as a point of contact for in-store media sales and operational requests from internal teams (e.g., providing custom lists, store-level photos, etc.).
• Provides ad hoc support on other related initiatives within the in-store media environment.

Skills and Experience

• Minimum of 2 years in a project coordinator or support role.
• Understanding of project management principles and processes.
• Experience managing multiple projects simultaneously.
• Strong administrative and organizational skills.
• Effective written, verbal, and listening communication skills.
• Proficient in Microsoft Office tools, particularly Word, Excel, and PowerPoint.
• Comfortable working in ambiguous situations; self-starter.
• Detail-oriented with the ability to work independently.
• Capable of working with cross-functional teams and following up on tasks to support project timelines.
• Familiarity with financial or budget-related practices is preferred.
• Experience with facilities, equipment, or construction projects is an asset.
• Some exposure to data analysis is a plus.