Project Coordinator

Modern Niagara; Kingston; On-site; CAD 50,000 - 70,000; Full time

Job summary

A construction and building services company is seeking a Project Coordinator in Kingston to oversee project execution from start to finish. The role includes organizing project meetings, tracking projects within the ERP system, and building relationships with clients and stakeholders. Candidates should have a post-secondary education and at least 2 years of relevant experience in the construction industry, along with strong capabilities in Microsoft Office.

Qualifications

• Minimum 2 years of experience in the construction industry preferred.
• Strong competency in Microsoft Office, especially Outlook, Word, and Excel.

Responsibilities

• Organize and participate in project meetings.
• Input and track projects within the ERP system.
• Build strong relationships with clients and stakeholders.

Skills

Customer orientation

Detail-oriented

Problem-solving

Microsoft Office

Initiative

Team player

Education

Post-secondary education

Job description

Overview

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We develop custom, turnkey solutions to help reach desired outcomes. We are committed to having a positive and meaningful impact on Canada’s infrastructure and on the communities where we live, learn, work, and heal. WE BUILD FOR LIFE. We value passion, initiative, determination, professionalism, and teamwork, and we are committed to ensuring that our teams have everything they need to succeed. Health and safety are embedded in everything we do, and our award-winning safety culture has a record that’s well above industry standards. We work with values-driven, safety-conscious, and high-impact teams in a fast-paced, innovative, and collaborative environment to help ensure that the buildings that make up Canada’s infrastructure fulfill the needs they were set out to meet. Modern Niagara is one of Canada’s Best Managed Companies and has received multiple safety and health awards.

Position

We currently have an exciting opportunity for a Project Coordinator to join our Kingston office. The Project Coordinator will work within the team from the start to the end of various projects of all sizes and scopes, ensuring the team operates efficiently and assists team members in the execution of projects while liaising with internal and external stakeholders.

Responsibilities

• Organize and participate in estimate turnover, project start-up meetings, subcontractor/supplier selection, material selection, and review for improved efficiency and profitability
• Input and track projects within the ERP system
• Participate in Forecast meetings
• Schedule meetings with clients and sub-trades
• Participate in project meetings and compile minutes/reports from such meetings
• Work independently and collaborate with the team on new and existing projects
• Build strong relationships with team members, clients, General Contractors, and other stakeholders to ensure project success
• Lead and collaborate with the team in creating professional RFPs, RFIs, and Change Orders
• Assist with obtaining City Permits, Insurance, and Bonds
• Review and update all licenses and certificates for the technicians
• Prepare Safety Documents and Safety Boards for job sites
• Review Financials; Project WIP, Supplier/Sub-trade Invoices, and Progress Billing
• Compile close-out documents after the job is completed
• Review and revise POs with suppliers regarding warranty
• Perform additional assigned clerical and administrative projects as requested by Project Manager

Qualifications

• Post-secondary education or a related combination of education and experience
• Minimum of 2 years or similar experience in the construction industry is preferred
• Demonstrated competency with Microsoft Office including Outlook, Word, and Excel; previous experience quoting is an asset
• Strong customer orientation with the ability to be empathetic and tactful while being confident and assertive to resolve difficult situations
• Ability to organize and manage multiple tasks efficiently
• Initiative and analytical strengths to search for new and improved techniques, methods, and processes
• Focused individual with strong attention to detail
• Team player with the ability to function effectively within a busy environment
• Resourceful problem-solver that is energetic and able to manage multiple priorities

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

At Modern Niagara, we recognize the value of fostering a diverse, equitable, and inclusive organization and are committed to eliminating barriers faced by members of equity-seeking groups. Our DEI vision is to build an organization where everyone has access to the same opportunities, experiences equitable outcomes, and can thrive. We value the diversity of the people we hire and serve. Modern Niagara is an equal opportunity employer. If you require accommodation during the recruitment process, please advise us so that suitable accommodations can be made. We can be reached at [e-mail].