Project Administrator

Siemens Mobility; Northeastern Ontario; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading healthcare technology company is looking for a Project Administrator in Northeastern Ontario. This role involves providing comprehensive administrative support for site projects, ensuring accurate record-keeping and compliance tracking. The ideal candidate will have experience in administration, strong communication skills, and proficiency in Microsoft Office. Benefits include 26 days of holiday, an optional pension contribution, and opportunities for personal growth. Join a diverse team dedicated to healthcare advancements.

Benefits

26 days holiday with the option to buy/sell additional days

Up to 10% employer pension contribution

Share and bonus scheme

Access to flexible benefits

Paid volunteering days

Qualifications

• Experience in an administration role is required.
• Ability to manage time effectively and a desire to succeed.
• Effective communication across functions is essential.

Responsibilities

• Provide general administration for key project initiatives.
• Support supplier communications and maintain contact lists.
• Process CRBs for new vendors and parts.

Skills

Administration experience

Time management

Flexibility

Self-motivated

Strong communication

IT literacy

Microsoft Office proficiency

Job description

Project Administrator (Fixed-Term Contract)

Siemens Healthineers – Internal Services – Siemens Healthcare Diagnostics Manufacturing Ltd

Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.

Apply now for the position of Project Administrator (Fixed Term Contract) and you will help deliver new projects with Siemens Healthineers at our Sudbury site.

The Project Administrator supports the successful delivery of key site initiatives by providing comprehensive administrative and coordination services. This role ensures accurate record‑keeping, document control, and compliance tracking across projects. Responsibilities include managing supplier communications, processing CRBs for new vendors and parts, and maintaining up‑to‑date documentation for QMS and regulatory requirements. The Project Administrator also assists with creating manufacturing work instructions in collaboration with engineering, schedules meetings, prepares agendas, records minutes, and follows up on outstanding actions. Additionally, the role supports onboarding processes for new team members and suppliers, ensuring all administrative requirements are met efficiently.

Your Role

• Provide general administration for key project initiatives on site, ensuring accurate record-keeping and document management.
• Support administration activities with supplier communications: reaching out to supplier contacts, coordinating responses, and maintaining up-to-date contact lists.
• Own the processing of CRBs for new vendors and new parts for the Sudbury site.
• Track the completion of project paperwork, including QMS and compliance documents, ensuring all required documentation is received and filed appropriately.
• Support with documenting manufacturing work instructions, working closely with the engineering function to document manufacturing steps in MS Word.
• Follow up with internal and external stakeholders to ensure timely completion of outstanding paperwork and project actions, issuing reminders as necessary.
• Support the project team in scheduling meetings, preparing agendas, and recording minutes.
• Assist with the onboarding of new team members and suppliers, ensuring all administrative requirements are met.

Your Expertise

• Experience in an administration role.
• Ability to manage time effectively and a desire to succeed.
• Flexible approach and ability to adapt according to workload.
• Self-motivated, reliable, and able to work on initiative.
• Effective team member with strong communication across functions.
• Excellent written and verbal communication to a variety of stakeholders; experience managing and influencing multiple stakeholders.
• IT literate with proven experience using Microsoft Office.

Benefits

• 26 days holiday with the option to buy or sell an additional 5 days.
• Up to 10% employer pension contribution.
• Share and bonus scheme.
• Access to flexible benefits from private medical insurance to dental cover.
• Corporate Social Responsibility opportunities including 2 paid volunteering days per year and support from our 24/7 employee assistance programme.

Who we are

We are a team of more than 71,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.

How we work

When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare—for everyone, everywhere, sustainably.

Equal Opportunity Employer

As an equal opportunity employer, we welcome applications from individuals with disabilities.

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Recruitment Agency Notice

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