Project Administrator

Ledcor Construction, Inc.; Vancouver; Hybrid; CAD 45,000 - 63,000; Full time

Job summary

A leading construction firm is seeking a Project Administrator for an 18-month contract in Vancouver. You will manage invoicing cycles, purchase orders, and ensure data accuracy across telecommunications build programs. This role requires strong organizational skills and attention to detail. A hybrid work arrangement is in place, requiring office presence 2-3 days a week, with competitive compensation ranging from $45,600.00 to $62,700.00.

Benefits

Comprehensive benefits package

Work-life balance

Qualifications

• Minimum 2 years of administrative or coordination experience in a high-volume environment.
• Experience with invoicing, billing, and purchase order management.
• Strong communication and customer service skills.

Responsibilities

• Monitor program, billing, and purchase order data to ensure accuracy.
• Manage the full invoicing cycle and ensure timely processing.
• Coordinate with subcontractors and build partners to validate billing.

Skills

MS Excel

Customer Service

Attention to Detail

Problem Solving

Education

High School Diploma or GED

Technical diploma in Administration

Job description

Project Administrator (18-Month Contract)

Description

You are a highly organized Project Administrator, responsible for supporting multiple telecommunications build programs by managing invoicing cycles, purchase orders, billing data, and required documentation. You play a key role in ensuring accuracy, data integrity, and timely processing across the Drops program and subcontractor billing activities.

You are comfortable working in a high-volume, fast-paced environment, providing administrative and coordination support to internal teams and external build partners. Through your attention to detail, strong organizational skills, and proactive approach, you help maintain efficient, accurate, and well-coordinated project operations.

This is a 18-month full-time fixed term position.

Apply today to join Ledcor Technical Services and support the delivery of large-scale telecommunications infrastructure projects across Canada!

Learn more about working at Ledcor: Watch here.

Essential Responsibilities:

• Monitor program, billing, and purchase order data to ensure accuracy and proactively identify discrepancies or trends requiring attention
• Manage the full invoicing cycle, ensuring timely, accurate processing and proper documentation
• Create, issue, and track purchase orders for internal teams and subcontractors
• Maintain up-to-date billing and PO records across project databases, spreadsheets, and tracking tools
• Coordinate with subcontractors and build partners to collect and validate required billing documentation
• Review subcontractor billing packages against scopes, POs, and supporting materials
• Manage high-volume data entry, reporting, and tracking activities across Drops program streams
• Maintain logs, dashboards, and reporting tools to support daily operations
• Prepare project documentation, reports, and status updates
• Support meeting coordination, scheduling, and project communications
• Ensure compliance with internal processes and documentation standards

Qualifications:

• High School Diploma or GED required
• College, trade, or technical diploma in Administration or related discipline preferred
• Minimum 2 years of administrative or coordination experience in a high-volume environment
• Experience with invoicing, billing, and purchase order management
• Experience working with subcontractors, vendors, or build partners is an asset
• Strong proficiency in MS Excel and MS Office Suite
• High attention to detail with excellent accuracy in data entry and document review
• Ability to interpret billing documentation, purchase orders, and project data
• Strong communication and customer service skills
• Proven ability to problem solve and proactively identify errors or risks

Work Conditions:

• 18-month full-time fixed term position
• This is a hybrid position where you will be required to work in office 2-3 days per week
• Some travel will be required to site and/or office locations within Canada

Compensation

$45,600.00 - $62,700.00

This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience, knowledge, skills, education and location.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

1055 West Hastings St, Vancouver, BC