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Procurement Agent

College of New Caledonia

Prince George

On-site

CAD 65,000

Full time

14 days ago

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Job summary

A regional educational institution in Prince George is seeking a Procurement Agent to provide leadership in Supply Chain Management. This role involves assisting departments with procurement needs, ensuring proper processing within the ERP system, and developing specifications for various goods and services. The ideal candidate should possess a one-year certificate in Supply Chain Management, along with a minimum of three years of purchasing experience, preferably in a public sector environment. The position offers a salary of $64,310 per year and a full-time commitment.

Qualifications

One year certificate in Supply Chain Management or relevant certificate required.
3+ years purchasing experience preferred, public sector experience is a plus.
Sound knowledge of Enterprise Resource Planning systems.

Responsibilities

Assist departments with supply, services and procurement needs.
Complete Procure to Pay in the ERP system.
Develop specifications for various goods and services.

Skills

Supply Chain Management certificate

Purchasing experience

Experience with Enterprise Resource Program

Microsoft Suite proficiency

Interpersonal communication

Problem-solving abilities

Ability to work under pressure

Initiative to work independently

Education

One year certificate in Supply Chain Management

For all Administrative postings please disregard the following statement. For CUPE postings please refer to Article 9.01 (d) of the CUPE Collective Agreement to ensure you have met the eligibility requirements to apply to CUPE competitions.

Employment Status Full Time

Employment Type Fixed Term

Job Summary

The College of New Caledonia Procurement Services Department provides leadership and expertise in Supply Chain Management to ensure best value acquisitions. The Procurement Agent will collaborate with internal and external stakeholders to co‑coordinate and accomplish various procurement functions. The variety of projects is wide and diverse in supporting the College of New Caledonia.

Responsibilities

Assist departments with their regular supply, services and procurement needs by organizing and processing requisitions within the CNC Enterprise Resource Planning System, with a customer service focus.
Complete the Procure to Pay in the Enterprise Resource Planning (ERP) system ensuring business processes are within the established guidelines. Prepare and issue purchase orders and contracts.
In collaboration with client departments to develop specifications for various goods and services such as supplies, equipment, and services.
Regularly collaborate with suppliers to obtain information regarding the availability of products, pricing information and delivery requirements.
Provide orientation to internal stakeholders on Procurement processes, such as but not limited to, Colleague requisition input and approval processes and Instructional Services Contracts.
Coordinate setting up valuation appraisals for donations in collaboration with client departments, Donor Relations, and the Donor.
Coordinate and track the disposal of superfluous assets in collaboration with the CNC Project Manager, the Director Procurement & Ancillary Services and BC Asset Recovery.
Collaborate with internal stakeholders to establish agreements for Instructional Services including creating the agreements, and obtaining signatory information.
Issue competitive solicitation documents for non-complex and/or routine requirements, analyse submissions, facilitate evaluations with internal stakeholders, and recommend the award of contract. May work in collaboration with the Purchasing Analyst on moderately complex solicitation documentation.
Negotiate basic terms and conditions in accordance with departmental procedures and processes.
Resolve issues related to acquisition of supplies and services such as delivery, pricing/invoicing, contractual issues which may include supplier performance. Brings forward any complex developments to the Director.
Maintains procurement files and records of suppliers, goods and services, and contracts.
Works with the Shipper/Receiver, internal departments, and suppliers on damaged items and shipment issues.
Advise stakeholders on Procurement Policy, procedures, and regulations as they apply.
Assists with Shipping/Receiving and Mailroom functions, as required.
Provides administrative support to the Director of Procurement and Ancillary Services.
You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners and communities.
You will promote a positive work atmosphere and communicate in a professional manner that demonstrates mutual respect with customers such as students and colleagues and vendors and partners.
Performs related work and duties as assigned by the Director of Procurement and Ancillary Services.

Skills & Qualifications

Recognized one (1) year certificate in Supply Chain Management, or other relevant certificate.
3 years or more purchasing experience preferably in a public sector environment; or other relevant work experience and supply management education/training may be considered.
Sound knowledge and experience working directly with an Enterprise Resource Program system.
Proficient in Microsoft suite (Excel, Word, Outlook, Teams, Power Point, etc).
Demonstrated ability to interpret and translate ambiguous situations into a structured framework with clearly defined deliverables.
Excellent interpersonal/communication skills, courteous, and approachable.
Proven sound judgement and problem‑solving abilities.
Ability to work under pressure with multiple activities.
Initiative to work independently.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Are you legally able to work in Canada?
- Yes
- No
* Do you hold a recognized one (1) year certificate in Supply Chain Management, or other relevant certificate?
- Yes
- In progress
- No
* How many years of experience, preferably in a public sector environment, do you have?
- None
- Less than 1 year
- 1‑2 years
- 2‑3 years
- 3 years or more
* Describe your knowledge and experience working directly with an Enterprise Resource Program system.
(Open Ended Question)