Payroll Specialist

Canadian North; Ottawa; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a skilled Payroll Specialist to manage complex payroll processes and ensure compliance with collective agreements. This role involves auditing time sheets, preparing manual cheques, and maintaining personal leave banks, all while liaising with managers and employees. The ideal candidate will have a strong background in payroll within a unionized environment, excellent analytical skills, and the ability to work independently in a fast-paced setting. Join a dynamic team where your contributions will be valued and make a real impact in the organization.

Qualifications

• Minimum 4 years payroll experience in a unionized environment.
• Strong analytical and organizational skills required.

Responsibilities

• Process complex payrolls and maintain personal leave banks.
• Liaise with managers and employees regarding Time & Attendance.

Skills

Payroll processing

Time sheet auditing

Analytical skills

Organizational skills

Customer service skills

Communication skills

Problem identification and research

Time management

Education

Post Secondary Education with payroll specialty

Canadian Payroll Association Certificate - Payroll Compliance Practitioner (PCP)

Tools

Ultimate Software

Job description

Must be able to perform, but not be limited to, the following duties and responsibilities:

• Process complex bi-weekly, semi-monthly and monthly unionized and non-union payrolls;
• Responsible for time sheet audit, verifying, balancing, adjusting entries from the electronic Time & Attendance system for the imports;
• Liaise with all managers and employees to assist with Time & Attendance;
• Responsible for the maintenance of all personal leave banks;
• Required to be payroll compliant with all aspects of the collective agreements, HR Manuals and CLC for GAFAE, CALDA, UNIFOR, ALPA, CUPE & Non-Bargaining groups;
• Assist with the balancing of payroll codes to the backup on a per pay basis;
• Responsible for the calculations and preparation of manual cheques and EFT payments to outside vendors;
• Responsible for Terminations/Leaves-ROE's;
• Responsible for entry of all New Hires, Changes, Increases, retro calculations, Personal Information, employee benefits into the HRIS system;
• Responsible for the calculation and preparation of Company portion RRSPs, union dues, cash link, garnishees, Rent and Home/Auto;
• Responsible for Report on Hirings to Service Canada monthly for compliance;
• Monthly Stats Canada reports for different locations as requested;
• Responsible for the preparation of all payroll journal entries;
• Responsible for the analysis of all payroll clearing accounts on a monthly basis;
• Assist with year-end as required;
• Other duties as assigned.

SKILLS AND QUALIFICATIONS:

Include, but not limited to, the following minimum skills and qualifications:

• Post Secondary Education (3 years) with payroll speciality;
• Four (4) years payroll experience in a unionized environment;
• Enrolled or completed Canadian Payroll Association Certificate- Payroll Compliance Practitioner (PCP);
• Experience with payroll software; Ultimate Software an asset;
• Demonstrated ability to independently identify and research problems;
• Strong analytical and organizational skills;
• Adept at managing multiple priorities and deadlines in a fast paced, team-oriented environment while ensuring accuracy, confidentiality and effective time management;
• Ability to work with minimal supervision and ability to prioritize without guidance;
• Proven customer service skills with a strong customer focus;
• Excellent communication skills- verbal and written;
• Ability to communicate in Inuktut a definite asset;
• Ability to obtain and retain an Airport Restricted Area Identity Card in accordance with the Airport Restricted Area Access Clearance Program regulated by Transport Canada.

START DATE: 02/01/2023