Payroll Administrator

YMCA-YWCA of Vancouver Island; Langford; On-site; CAD 50,000 - 55,000; Full time

Job summary

A community service organization located in Langford is seeking a dedicated Payroll Administrator to ensure accurate payroll processing, provide onboarding support, and administer employee benefits. The ideal candidate will have a Payroll Compliance Professional designation or relevant experience and will be proficient in MS Office. This permanent full-time role offers a salary range of $50,960 – $54,600 and a supportive work environment with various benefits including health care and vacation time.

Benefits

YMCA-YWCA individual membership

15 days of vacation

Paid sick leave

Cost-shared benefits package

Qualifications

• Preferably holds a Payroll Compliance Professional (PCP) designation.
• Must have at least two years of relevant payroll experience.

Responsibilities

• Ensure timely and accurate processing of bi-weekly payroll.
• Perform post-payroll reconciliations and address employee payroll queries.
• Assist with onboarding new hires and monitor compliance.

Skills

Attention to Detail

Communication

Technical Skills

Education

Payroll Compliance Professional (PCP) designation

2 years of relevant experience

Tools

MS Office Suite (Word, Excel, Outlook, Teams)

Avanti software

Job description

Payroll Administrator

Association Services Office (Langford, BC)

Position Type: Permanent Full-Time (Qualified applicants seeking a Part-Time role will be considered)

Placement Date: January 2026 (Negotiable)

Salary Range: $50,960 – $54,600 (commensurate with experience and training)

Work Hours: 35 hours per week; Monday through Friday (some flexibility required)

Nature and Scope

The YMCA-YWCA of Vancouver Island is seeking a dedicated and detail-oriented Payroll Administrator who is passionate about the accuracy and timely processing of payroll to join our team. Reporting directly to the Manager of Payroll, Benefits and HR Administration, you will play a vital role in supporting payroll and related human resources and administrative functions. Your responsibilities will include payroll processing, data analysis & reconciliation, onboarding, employee certification compliance, recruitment support, benefits administration and other administrative duties. This position requires outstanding attention to detail, critical thinking, and a commitment to maintaining confidentiality.

What We Offer

Join us and enjoy a YMCA-YWCA individual membership, 15 days of vacation, paid sick leave (per policy), and a cost-shared benefits package after completing the probationary period. Our benefits package includes:

• Health Care, Drug Plan, Dental, Vision, EAP
• Extended Health Care
• Life Insurance, LTD, and AD&D
• YMCA Canada Pension Plan (as per eligibility requirements)

What You’ll Be Doing

• Payroll: Ensuring the timely and accurate processing of bi-weekly pay runs; reviewing schedules, ensuring proper coding, proper approvals and correct calculations of hours to be paid.
• Data Analysis & Reconciliation: Performing detailed post-payroll reconciliations, including vacation accruals, benefit deductions, and resolution of employee payroll queries. Identify discrepancies, analyze variances, and ensure accuracy across all payroll-related data.
• Onboarding Assistance: Tracking and coordinating new hire packages, offer letters, certifications, training records, and similar.
• Employee Certification Compliance: Monitoring to ensure compliance with certifications for existing employees, including criminal record checks, policy renewals, work permits and similar.
• Recruitment Support: Oversee job postings, including publishing postings to our website and other job boards, screening applications, assisting with recruitment activities, and responding to inquiries.
• Benefit Administration: Assist in guiding eligible employees through enrolment in group benefits and pension plans and respond to related inquiries.
• Employee Support: Respond to inquiries from staff regarding their pay, accessing their online payroll account, password resets, entitlements, government tax forms, and similar.
• General Administration: Provide administrative support to the Association Services department and perform other duties as assigned.

What You’ll Need

• Education & Experience: Payroll Compliance Professional (PCP) designation is preferred, or a minimum of 2 years of relevant experience. An equivalent combination of education and experience will be considered. A strong interest in Payroll and Human Resources is essential.
• Team Collaboration: Ability to work effectively within a team and build supportive relationships.
• Attention to Detail: Outstanding attention to detail, accuracy, critical thinking, and self-motivation.
• Communication: Strong interpersonal and communication skills, sound judgment, and confidentiality.
• Multitasking: Ability to prioritize and manage multiple time-sensitive tasks efficiently.
• Technical Skills: Proficient in MS Office Suite (Word, Excel, Outlook, Teams) and experience with Avanti software is an asset.
• Human Resources Experience: Proficiency with HR processes is highly valued.
• Background Check: A clean Police/RCMP Criminal Record Check with Vulnerable Sector Screening is required (prior to start date – not required at the application stage).

How to apply

To Apply:

Please send your cover letter and resume to: [e-mail]

Important Application Information

• The deadline for applications is Monday, January 5, 2026.
• Applications will be short-listed for interviews as they are received.
• Please mention how you heard about this position in your cover letter.
• We appreciate all applications, but only short-listed candidates will be contacted.

The YMCA-YWCA of Vancouver Island is an equal opportunity employer.