Payroll Administrator

Brandon University; Brandon; On-site; CAD 60,000 - 80,000; Full time

Job summary

A municipal government in Canada is seeking a Payroll Administrator to manage bi-weekly payroll processes, verify payroll-related data, and maintain employee records. The ideal candidate will have a Grade 12 diploma, experience with payroll systems, and strong attention to detail. This full-time position offers a competitive pay rate and focuses on inclusion and teamwork.

Qualifications

• Must have Grade 12, G.E.D., C.A.E.C., or Mature High School Diploma.
• Experience with computerized payroll programs preferred.
• Payroll Compliance Practitioner (PCP) certification is advantageous.

Responsibilities

• Process bi-weekly payroll for hourly and salaried employees.
• Verify incoming time sheets and discuss discrepancies with supervisors.
• Prepare remittances for government and benefit providers.
• Maintain records of employee information.
• Respond to payroll-related inquiries from employees and management.

Skills

Payroll processing

Attention to detail

Problem-solving

Communication

Education

Grade 12, G.E.D., C.A.E.C., or Mature High School Diploma

Tools

Payroll software

Job description

City of Brandon Posted: October 23, 2025 Expires: March 2, 2026

POSITION CONDITIONS

This is a full-time, permanent position of 36.25 hours per week. This position is not part of a collective agreement and is open to all interested parties. The City of Brandon reserves the right to underfill this position.

RATE OF PAY

Rate of Pay: $33.16 - $35.78 per hour – (2025 rates)

This competition may include testing and an interview.

PURPOSE OF POSITION

As part of a team, the Payroll Administrator is responsible for processing the bi-weekly payroll for the hourly and salaried employees of the City of Brandon and partner agencies.

TYPICAL DUTIES AND RESPONSIBILITIES

• Processes all incoming time sheets/reports, verifies hours and discusses discrepancies on reports with supervisors if needed.
• Calculates earnings, special payments, and benefits for the biweekly payroll.
• Computes deductions such as income tax, employment and other insurances, union payments, medical and pension plans, bond purchases, garnishments, charitable donations and other special allowances and taxable benefits.
• Calculates the prorating of accruals such as vacation time and stat banks.
• Prepares remittances for government, benefit providers and union associations.
• Distributes bi-weekly payroll statements.
• Prepares and distributes accounts payables to appropriate organizations on behalf of deductions withheld from employees’ pay cheques.
• Prepares and forwards accounts receivables for payroll services performed for arms-length organizations and unions.
• Reconciliation of various general ledger accounts and preparation of journal entries as they pertain to payroll.
• Prepares, prints, and distributes various daily, weekly, and/or monthly payroll reports to appropriate people.
• Maintains records pertaining to employee information, including new hires, rates of pay, deductions, employment dates, addresses, and entering data into the computer system.
• Researches and resolves payroll queries/issues.
• Trains and monitors City staff on the coding and inputting of bi-weekly payroll information.
• Works with Information Technology to establish and maintain computer systems to record and produce payroll information and monitor/test new program releases to ensure appropriate service is maintained.
• Prepares Records of Employment, government reports, surveys, and pension reports as required.
• Responsible for administering the annual Canada Savings Bond Campaign.
• Prepares for year-end balancing and reporting.
• Prepares annual T4 and T4A information, produces and distributes T4 and T4A documentation.
• Responds to enquiries/requests relating to Payroll from employees, supervisors, government agencies and the public, both in person and by telephone.
• Prepare ad hoc employee payroll reports to managers.
• Verifies the data approved by managers on employee Staff Change Notices to ensure accuracy.
• Follows government legislated deadlines for various remittances and reports.
• Responsible for paying over 700 employees and $1.6 million in gross wages biweekly.
• Makes adjustments to employees’ income, deductions, and benefits as necessary.
• Follows up with managers who are late approving employee timesheets
• Provides information to collective agreement bargaining teams.
• Accepts cash payments from employees for benefits and insurances while on a leave of absence.
• Develops, recommends, documents, and coordinates the implementation of GOG’s, policies, and procedures to ensure the efficiency and effectiveness of payroll functions.
• Calculates continuous seniority dates
• Calculates retroactive pay and other salary adjustments.

NOTE

This description is not intended to limit the assignment of work or be construed as a complete list of the many duties to be performed by the incumbent.

MANDATORY QUALIFICATIONS & EXPERIENCE

• Grade 12, G.E.D., C.A.E.C. or Mature High School Diploma

PREFERRED QUALIFICATIONS & EXPERIENCE

• Payroll Compliance Practitioner (PCP) certification;
• Three (3) years’ experience administering a computerized payroll program.

WORK CONDITIONS

The Payroll Administrator works independently and in a team environment.

• Works in coordination as part of the Human Resources team to deliver quality human resource services to the organization (daily);
• Wide variety of tasks requiring ability to manage multiple projects and make independent decisions (daily);
• Works in a shared and consultative manner with other employees (daily);
• Self-motivated and quality driven to perform independent projects (daily);

The City of Brandon is committed to an inclusive, barrier free environment and will accommodate the needs of applicants under the Accessibility for Manitobans Act (AMA) throughout all stages of the recruitment and selection process. We thank all applicants for their interest; only those advancing in the competition will be contacted. If contacted to participate in the process, please advise if you require an accommodation. If you are interested in finding out more about the City of Brandon job opportunities as soon as they are posted, please follow us on Facebook or X!