OLB Operations Representative, Scotia iTRADE - Toronto, ON (12-month contract)

Scotiabank; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading financial institution in Toronto is seeking an OLB Operations Representative for a 12-month contract. The candidate will manage high-volume brokerage transactions and ensure the integrity of client accounts. Proficient communication skills and a degree are preferred. This role offers a remote work option based on a hybrid model. Join a dedicated team focused on providing exceptional service to internal and external clients.

Qualifications

• 1+ year in a financial services industry role.
• Strong communication, organization, problem solving, and time management skills.
• Prior knowledge of direct investing operations.

Responsibilities

• Process coverage of high-volume brokerage transactions.
• Ensure integrity of client information and balances.
• Handle client requests efficiently and effectively.

Skills

Client Onboarding

Brokerage Transfers

Cash Management

Written communication

Verbal communication

Problem solving

Time management

Education

College or University degree preferred

Canadian Securities Course (CSC)

Tools

ADP

STAR

Wealth One

Microsoft Word

Microsoft Excel

Microsoft Teams

Outlook

Job description

OLB Operations Representative, Scotia iTRADE - Toronto, ON (12-month contract)

Requisition ID: 243770

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Operations Representative will provide day-to-day processing coverage of a variety of high-volume brokerage operational financial and non-financial transactions as well as ensuring integrity of client information and balances. Operational knowledge required in this role may include but is not limited to Client Onboarding, Account Management, Document Processing, Certificate and Cheque Deposits, Regulatory Documentation, Brokerage Transfers, Cash Management & Registered Products.

The successful candidate will demonstrate thorough knowledge of compliant operational processes and procedures to provide accurate information and solutions when responding to internal and external customer inquiries and issues. They will possess proficient telephone, email and written communications skills when corresponding with clients, iTRADE colleagues or internal/external partners.

Major Accountabilities

1. Efficient and exceptional handling of client requests

• Maintain good knowledge of policies and procedures pertaining to one or more functional areas including Client Onboarding, Brokerage Transfers, Cash Management or Physical Deposits
• Expert judgment and decision making when reviewing and processing requests in accordance with business policy and SLA. Assist colleagues when they seek guidance regarding the same.
• Ensure customer and corporate records are accurately maintained and reconciled to minimize firm exposure or risk.
• Seek out opportunities to cross train with other areas as products, processes or requirements are created or changed.
• Stay current with policies on AML, Privacy, Fraud, Compliance and Legal and their impact to processing requests.

2. To ensure a superior level of client experience

• Excellent written and verbal communication skills combined with a high degree interpersonal skills when communicating with internal and external clients.
• Efficiently and accurately process all assigned cases and assignments, using proper judgement to refer complex issues or escalations to your manager.
• Liaise with various support partners such as Compliance or Wealth Operations when needed, to ensure client issues are resolved in a timely manner.
• Perform corrections or adjustments to client accounts within authorized limits and/or defined approval criteria.
• When unable to provide immediate response to inquiries, take ownership and act as a liaison between various internal departments.
• Trusted to exercise discretion with client information.

3. To actively collaborate with other iTRADE and support groups to ensure that business needs are met

• Work on other tasks and special projects as assigned.
• Actively participate in cross-training, developmental and team performance activities including team meetings and coaching sessions.

Education/Work Experience/Designations

• College or University degree preferred.
• 1+ year in a financial services industry role.
• Canadian Securities Course (CSC) and Conduct and Practice handbook (CPH) an asset.
• Prior knowledge of direct investing operations.
• Strong communication, organization, problem solving, and time management skills.
• Experience with Scotia Wealth brokerage applications (ADP, STAR, Wealth One).
• Strong PC user skills in Microsoft Word, Microsoft Excel, Microsoft Teams and Outlook.

Working Conditions

This role can be performed remotely based on current hybrid model.

Due to the fast-paced nature of the Online Brokerage business, some stress (mental and physical) can occur during peak periods i.e., volatile financial markets, new strategic initiatives and when Contact Centre volumes rise.

Location(s): Canada – Ontario – Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here.