Office Services Assistant

KPMG LLP Canada; Vancouver; On-site; CAD 43,000 - 59,000; Full time

Job summary

A leading professional services firm in Metro Vancouver is seeking an Office Services Assistant to ensure smooth operation through various administrative tasks. Responsibilities include managing mail and courier services, supporting meeting setups, and assisting with office supply orders. The ideal candidate is organized, has excellent communication skills, and previous office support experience is a plus. This role offers competitive compensation within a structured team environment.

Qualifications

• Excellent organizational and time management skills.
• Ability to cope with multiple, fluctuating priorities.
• Previous experience with mail room/general office support is an asset.
• Capable of lifting boxes up to 50lbs.
• Professional attitude and strong customer service orientation.

Responsibilities

• Manage all incoming and outgoing mail.
• Perform courier responsibilities using computer systems.
• Support meeting room set-up and tear-down.
• Assist with print, copy, and binding requests.
• Serve as backup for office supply and business card ordering.

Skills

Organizational skills

Interpersonal skills

Communication skills

Initiative

Discretion

Team player

Customer service-oriented

Tools

Microsoft suite of applications

Job description

Overview

At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

We are seeking a dedicated and organized Office Services Assistant to join our team. This role is essential in ensuring the smooth operation of our office by providing support in various administrative and clerical tasks.

The primary responsibility of the Office Services Assistant is to perform a wide range of tasks within the Office Services Centre, including mail and courier management, printing and copying services, stock and inventory, and providing support to the Office Services Supervisor.

This position reports to the Office Services Supervisor.

Working hours Monday to Friday 9:00am-5:30pm

What you will do

• Efficiently manage all incoming and outgoing mail.
• Perform courier responsibilities, utilizing computer systems to accurately assign delivery instructions for parcels.
• Support meeting room set-up and tear-down, including the provision and arrangement of additional furniture or fixtures as needed.
• Provide assistance with print, copy, and binding requests to support office productivity.
• Demonstrate flexibility to work overtime during peak periods, with advance notice and team coordination to maintain work-life balance.
• Assist Office Services Supervisor as assigned and or needed
• Serve as backup to the Office Services Supervisor for office supply and business card ordering

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

What you bring to the role

• Excellent organizational and time management skills with an ability to prioritize requests and workload, cope with multiple, fluctuating priorities and to keep track and follow up on details
• Excellent interpersonal and communication skills and thrives in a busy team-oriented work environment
• Previous experience with mail room / general office support duties an asset
• Able to work independently and is capable and interested in taking initiative. Looks for opportunities to streamline processes and create efficiencies
• Ability to exercise discretion when dealing with sensitive/confidential information
• A team player, friendly and receptive with the ability to demonstrate composure and flexibility at all times
• Capable of lifting boxes up to 50lbs
• Experience using the Microsoft suite of applications
• Professional attitude with a strong customer service-oriented attitude and approach to work is a must.
• Must be able to work with all levels of staff and management

KPMG BC Region Pay Range Information

In British Columbia, the expected base salary range for this position is $43,000 to $59,000 and may be eligible for bonus awards. The determination of an applicant’s base salary within this range is based on the individual’s location, skills, & competencies, and unique qualifications. In addition, KPMG offers a comprehensive and competitive Total Rewards program.

Providing you with the support you need to be at your best

Our Values, The KPMG Way

Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

Adjustments and accommodations throughout the recruitment process

At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG’s Employee Relations Service team by calling 1-888-466-4778.