Office Manager / Project Administrator

Valard Construction; Timmins; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading utility contractor in Canada is seeking an Office Manager / Project Administrator in Timmins, ON. This role involves providing critical administrative and project management support, ensuring the efficient execution of construction projects. Candidates should have at least 3 years of relevant experience and strong organizational skills. A comprehensive benefits package is offered along with a competitive salary.

Benefits

RRSP matching program

Comprehensive employee benefits

Qualifications

• 3 years' proven experience in project coordination, office management, or administrative support.
• Strong ability to manage multiple tasks and priorities simultaneously.
• Knowledge of practical office procedures and procurement processes.

Responsibilities

• Perform general data entry and incorporate field data into reports as required.
• Assist with general office administrative tasks and scheduling meetings.
• Manage accounts receivable (AR) and accounts payable (AP) processes.

Skills

Organizational skills

Communication skills

Attention to detail

Proficiency in Microsoft Office Suite

Project coordination

Education

Post-Secondary Education in a related field

Combination of education and experience

Tools

Project management software

Payroll software

Job description

Overview

Our Distribution East group is currently looking to add an Office Manager / Project Administrator to our growing team, based in Timmins, ON.

Reporting to the Operations Manager, Distribution East, this is a critical position providing administrative and project management support for overall office operations as well as on-site project teams. We are looking for a highly organized and detail-oriented professional who can manage various tasks ranging from general administrative duties, project coordination, financial and procurement support, travel coordination, IT requests, and timesheet management. You will work closely with project managers, field teams, and stakeholders to ensure the efficient execution of construction projects.

Please note: This is an office based position in our Timmins, ON office, and the successful candidate must be available to work in person in Timmins.

Duties And Responsibilities

• Perform general data entry and incorporate field data into reports as required
• Manage hard copy documents, such as updating Foremen Binders with new drawings and project materials
• Assist with general office administrative tasks, such as scheduling meetings, maintaining office supplies, and coordinating with other departments as needed
• Relay IT requests to the corporate IT department and ensure timely resolution of equipment or system access issues
• Assist with the coordination of construction projects, maintaining schedules, and ensuring timely project delivery
• Support project teams by organizing and maintaining project documentation, reports, and records as well as ensuring the timely submission and organization of reports, including daily, weekly, and monthly updates
• Manage accounts receivable (AR) and accounts payable (AP) processes, including reviewing and processing invoices and purchase orders
• Track and organize packing slips, tickets, and procurement documentation
• Support the purchase order closeout process and handle expense report submissions
• Review time sheets for accuracy and consistency, ensuring that all time entries are correct
• Input time data into the company's payroll system and liaise with corporate payroll to address discrepancies
• Ensure travel logistics are managed efficiently and in accordance with project timelines

Requirements

• Post-Secondary Education in a related field
• A combination of education and experience may be considered
• 3 years\' proven experience in project coordination, office management, or administrative support, preferably in a construction or project-based environment
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously
• Excellent written and verbal communication skills
• High attention to detail and accuracy, particularly with financial data, reports, and project documentation
• Proficiency in Microsoft Office Suite and other relevant project management and payroll software
• Flexibility and adaptability to changing project needs and timelines
• Knowledge of practical office procedures, project documentation practices, and procurement processes

Job Posting End Date: October 19, 2025

Benefits

We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits, including an RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.

About Our Business

Valard Construction is Canada's premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of Quanta Services, the largest electrical power contractor in North America.

Valard Construction is an equal opportunity employer.

Learn more

Visit us at www.valard.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

• Depending on qualifications, the successful candidate may be offered a position at a more appropriate level
• Applicants must have legal authorization to work in Canada with no restrictions
• Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process