Office Manager

Randstad Canada; Saint-Laurent-de-l'Île-d'Orléans; On-site; CAD 75,000 - 82,000; Full time

Job summary

A Canadian recruitment agency is seeking a proactive Office Manager for a permanent role in Montreal. This position involves providing high-level support to executive leaders, optimizing internal processes, and managing communications. The ideal candidate has over 5 years of experience in administrative roles, strong organizational skills, and fluency in English, with French as an asset. The role offers a salary of 75k-82k, requires in-office work, and comes with several benefits including vacation time.

Benefits

100% in office

Benefits after 3 months

3-4 weeks of vacation

Parking available

Qualifications

• 5+ years in an administrative role supporting upper management.
• Ability to manage multiple concurrent projects without losing detail.
• Experience with managing expenses and complex spreadsheets.

Responsibilities

• Manage complex scheduling for the President and General Counsel.
• Handle incoming mail, email, and phone calls efficiently.
• Provide high-level administrative support across various departments.
• Coordinate facility management and maintenance.

Skills

Exceptional written and verbal English skills

Proficiency in French

Advanced proficiency in Microsoft Office

Superior time-management skills

Financial literacy

Flexible team player

Job description

Overview

Job Posting: Office Manager • Permanent • Montreal

Role Overview: We are seeking a proactive, high-level Office Manager to provide comprehensive support to our senior leadership team, specifically the President and General Counsel. The ideal candidate is a master of logistics, a meticulous gatekeeper, and a problem solver who thrives in a dynamic environment. The role is the backbone of executive operations, ensuring internal processes are refined, communication is seamless, and the leadership team remains focused on high-level organizational goals.

About the company: A Canadian company specialized in juvenile and pet products.

Objectives of this Role

• Executive Support: Primary support for the President and General Counsel, with secondary support for the broader executive team to ensure operational efficiency.
• Process Optimization: Maintain and refine internal systems and coordinate resources to expedite executive workflows.
• Communication Liaison: Manage internal and external communications, acting as a professional point of contact for employees and stakeholders.
• Strategic Planning: Orchestrate daily priorities to ensure organizational goals are met and corporate best practices are upheld.

Advantages

• Permanent position
• Location: Montreal
• Salary: 75k-82k
• 100% in office
• Benefits after 3 months
• Vacations: 3-4 weeks
• Schedule: 10 am – 6 pm, 1 hr lunch, Monday to Friday, 37.5 hrs/week
• Solid company with great team
• Parking available

Responsibilities

• Calendar & Logistics: Manage complex professional and personal scheduling, including agendas, travel arrangements, accommodations, and transportation.
• Information Flow: Handle incoming mail, email, and phone calls; manage client interactions and maintain a high-standard filing system and contact database.
• Administrative Excellence: Provide high-level support including typing, dictation, spreadsheet creation, and database updates for various departments.
• Facility Coordination: Serve as the primary point of contact for building management and maintenance (submitting service requests, overseeing upkeep, and approving invoices).

Qualifications

• Experience: 5+ years in an administrative role reporting directly to upper management
• Communication: Exceptional written and verbal English skills. Proficiency in French is a significant asset.
• Technical Savvy: Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and an aptitude for learning new software.
• Organization: Superior time-management skills with the ability to juggle multiple concurrent projects without losing sight of the details.
• Temperament: A flexible team player who remains calm under pressure and is unafraid of evolving challenges.
• Financial literacy: Experience managing expenses and complex spreadsheets.
• Familiarity with legal matters specifically relating to real estate.
• Experience navigating filing systems to retrieve legal or corporate precedents.

Summary

If you are looking for an administrative support role where you can get involved in a variety of tasks, please send your application to [e-mail] or [e-mail].

We look forward to meeting you!

Phone: [phone]

Maria and Elise

Equal Opportunity and Accessibility

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada and to increasing equity, diversity and inclusion in the workplace. We encourage applications from all qualified individuals and are dedicated to positive actions to ensure full participation in the workforce, including equity-seeking groups.

Randstad Canada is committed to creating an inclusive and accessible workplace for all candidates and employees by supporting accessibility needs throughout the employment lifecycle. Please identify any accommodation requirements by emailing [e-mail] to ensure full participation in the interview process.