office manager

Government of Canada - Central; Saint John; On-site; CAD 60,000 - 80,000; Full time

Job summary

A governmental agency in Canada is seeking an administrative professional to implement and review office procedures, manage budgets, and enhance organizational efficiency. Candidates must have a high school diploma, strong interpersonal skills, and proficiency in MS Office. This role is on-site and involves various administrative responsibilities in a fast-paced environment.

Qualifications

• 1 year to less than 2 years of experience required.
• Must have effective interpersonal skills and communication abilities.
• Attention to detail necessary for managing administrative tasks.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Administer policies and procedures regarding record release.
• Plan and control budget and expenditures.

Skills

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Oversee and co-ordinate office administrative procedures
• Plan and control budget and expenditures

Experience and specialization

• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Additional information

• Fast-paced environment
• Tight deadlines
• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability