Office Manager

Offworld Industries; New Westminster; On-site; CAD 65,000 - 75,000; Full time

Job summary

A gaming studio is seeking an Office Manager in New Westminster, BC. The selected candidate will oversee office operations, manage annual budgets, and organize company events. This full-time role requires strong experience in office management, excellent organizational abilities, and leadership skills. Competitive salary and benefits are offered, along with a vibrant workplace culture.

Benefits

Competitive salary

Extended health and dental benefits

Wellness and health spending account

Retirement savings plan

Monthly social events

3 weeks of paid vacation

Qualifications

• Proven experience in office management or a similar role.
• Strong multitasking and organizational skills.
• Excellent communication and interpersonal abilities.

Responsibilities

• Oversee day-to-day office operations for productivity.
• Support and oversee annual studio budget.
• Plan and deliver company events.

Skills

Office management

Organizational skills

Project management

Communication

Budget management

Tools

Confluence

Google Suite

Slack

Zoom

MS Office

Job description

About Offworld

Offworld Industries Ltd. (Offworld) is the independent studio behind the successful military first-person shooter game, “Squad”. Offworld was formed in 2014 by more than 15 developers who had worked together on the well-known Project Reality mod for Battlefield 2. The founding purpose of the team was to bring a standalone successor of this acclaimed mod to market and build a game development studio and a livelihood from that foundation.

Fast forward to 2024, Offworld has over 140 employees and is rapidly growing. We have been expanding the studio into serving as a publisher supporting mods and have just announced our upcoming title "Starship Troopers: Extermination", a 16-player PvE first-person shooter based on the 1997 cult-classic film.

We are built on passion, unified spirit and continuing efforts to break the mold. We strive to become a leader in creating large-scale multiplayer games as well as supplying others with the ability to do the same. We are looking for a proactive, highly organized, and culture-driven Office Manager to join our team! If you are someone who thrives in a fast-paced environment, takes initiative, and values building a strong and positive workplace culture, we want to hear from you.

Job Duties

Lead Workspace & Operations

• Oversee day-to-day office operations, ensuring our workspaces are clean, safe, and optimized for productivity
• Supervise front desk operations, mail, office supplies, snacks/beverages, furnishings, equipment, and repairs
• Be the main point of contact for property management and landlord relations
• Communicate and coordinate with third-party service providers to ensure smooth delivery of services and maintain positive relationships
• Keep all facilities documentation organized and up to date
• Manage building audits and visitor tracking

Financial Oversight

• Support and oversee the annual studio budget in collaboration with Finance, ensuring alignment with company goals

Event Management

• Responsible for planning and delivering meaningful experiences that foster connection and reflect company culture, both virtual and in-person, including annual celebrations and engagement activities
• Lead the organization and execution of a week-long Company Summit that combines in-person and virtual activities for employees across locations

Committee Leadership

• Lead the Joint Occupational Health & Safety Committee, ensuring compliance and a safe work environment
• Lead the Social Committee, designing and executing events that build connections and support employee experience
• Lead the Facilities Committee, managing space needs, improvements, and workplace services

Business Support

• Collaborate with the Business Team to support the studio’s long-term growth trajectory through strategic initiatives

Knowledge Management

• Manage and update company Confluence spaces with policies, announcements, and new initiatives to keep employees informed

What you bring to Offworld

• Proven experience in office management, operations, or a similar administrative leadership role
• Proven track record overseeing daily operations in a fast-paced environment
• Strong organizational, multitasking, and project management skills
• Excellent communication and interpersonal abilities ; you build trust and positive relationships easily
• Experience managing budgets and financial planning
• Proficiency with collaboration tools (e.g., Confluence, Google, Slack, Zoom, MS Office)
• Ability to lead committees and facilitate large-scale events
• A proactive, solutions-oriented mindset with the ability to hold stakeholders accountable
• Experience with health & safety and basic building maintenance is a plus

This is a full-time permanent position with the requirement to work from our office 5 days a week.

The typical salary range for this position is $65,000 – 75,000 CAD per year and is subject to change. The final agreed upon salary is based on work location and may vary depending on factors such as job-related knowledge, skills, and experience.

This role offers

• Competitive salary
• Extended health and dental benefits
• Wellness and health spending account
• Retirement savings plan
• Monthly social events
• 3 weeks of paid vacation and 2 weeks of paid studio shutdown over the December holiday period

If you meet the above qualifications, and Offworld sounds like the kind of company you want to be a part of, please apply now with a cover letter and a copy of your resume.

Offworld Industries is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ancestry, place of origin, colour, ethnic origin, language, citizenship, creed, religion, gender, sexual orientation, age, marital status, physical and/or mental handicap, financial ability or any other characteristic protected by law.