office manager

Government of Canada - Atlantic; Nanaimo; On-site; CAD 40,000 - 50,000; Full time

Job summary

A government organization in Nanaimo is looking for an administrative assistant to review procedures, assist in budget preparation, and coordinate office services. Candidates must have a secondary school graduation certificate and at least 7 months of relevant experience. The role requires strong organizational skills and the ability to follow detailed procedures at an on-site location.

Qualifications

• Must have at least 7 months of relevant experience.
• Ability to evaluate and follow procedures.
• Strong organizational and data entry skills.

Responsibilities

• Review and evaluate new administrative procedures.
• Establish work priorities and ensure procedures are followed.
• Administer policies related to records release.
• Coordinate office services and maintain inventory.
• Assist in budget preparation and reporting.
• Perform data entry and oversee administrative procedures.

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Coach
• Oversee payroll administration
• Plan and control budget and expenditures