Office Coordinator

Homebase; Toronto; Hybrid; CAD 40,000 - 55,000; Part time

Job summary

A fast-growing technology company located in Toronto seeks a Part-Time Office Coordinator. The ideal candidate will manage office operations, budget, and vendor relationships while fostering an engaging work environment. Responsibilities include maintaining office supplies, coordinating events for 20 to 100 people, and leveraging AI to improve workflows. Applicants must have strong organizational skills and a reliable in-office presence from Monday to Thursday. This position offers competitive benefits and growth opportunities.

Benefits

Stock options + TFSA/RRSP with 4% company match

Comprehensive medical, dental, and vision

Flex time off + company holidays

Maternity/Parental Leave EI top‑up support

Work From Anywhere Month

Meals provided and team offsites

Qualifications

• 2+ years in office coordination or similar roles.
• Experience in budget and vendor management.
• Event planning experience for 20 to 100 people.

Responsibilities

• Manage office supplies, cleanliness, and equipment functionality.
• Coordinate door coverage and visitor experiences.
• Plan and execute monthly in-office events.

Skills

Operational rigor

Independent worker

Solutions-focused

Tech-savvy

AI fluent

Tools

Google Workspace

Slack

ticketing systems

Job description

Hi, Future Homie!

At Homebase, you’ll join a team that’s bold, fast-moving, and obsessed with helping small businesses thrive. We build with empathy, act with urgency, and take big swings that drive real-world impact. Here, every Homie shows up to raise the bar, support one another, and celebrate wins as a team.

We’re not just building an app—we’re building unstoppable teams. So what do you say, are you in?

Part‑Time Office Coordinator

You'll be the only coordinator in your hub, working independently with limited oversight. You'll make decisions without constant check‑ins, handle 15+ daily interruptions, and solve problems before they become disruptions.

This role is 70% operations, 30% culture. Operations always come first. Door management, supply inventory, vendor invoices, and budget tracking. These aren’t glamorous, but they’re essential. If you need structure, predictability, or close management, this isn’t the right fit.

📍Your Impact Starts Here

You’ll be the operational backbone of your hub office. When you’re doing your job well, teams don’t think about logistics. They can focus on building, collaborating, and moving fast.

Office Operations

• Keep the office running: supplies stocked, space clean, equipment functional
• Manage door coverage and visitor experience (expect 15+ daily interruptions)
• Coordinate weekly lunches, snacks, and beverages
• Triage office requests through the ticketing system
• Partner with building management and vendors (last‑minute requests happen, vendors flake, plans change)

Budget & Vendor Management

• Own monthly budget and vendor relationships
• Find cost savings without compromising experience
• Submit accurate budget reports

In‑Office Experience & Events

• Plan and execute monthly events (20 to 100 people)
• Support new hire onboarding and welcome
• Create moments that make in‑office days worth it

Proactive Problem Solving

• Spot issues before they become problems
• Build systems that reduce firefighting
• Bring options, not just problems

AI‑Enabled Operations (Required)

• Use AI tools to streamline operational workflows (e.g., vendor research, budget tracking, event planning, request triage)
• Look for opportunities to automate manual tasks and increase operating velocity
• Deliver at least one AI‑improved workflow within your first quarter that measurably improves office operations

🚀 The Foundation for Success

• 2+ years in office coordination, workplace experience, facilities, hospitality, or similar roles
• Budget and vendor management experience
• Event planning experience (20 to 100 people)
• Operational rigor: You notice when supplies run low, create checklists, document processes, and follow through without reminders
• Independent worker: You make decisions without constant check‑ins and bring solutions, not questions
• Solutions‑focused: You stay positive in chaos and focus on fixes, not complaints
• Tech‑savvy (Google Workspace, Slack, ticketing systems)
• AI fluent: You experiment with AI tools and apply them to work (we’re an AI‑first company)
• Reliable Monday to Thursday in‑office attendance

🤝 The Homie Way

• 💡 Be Customer Obsessed – Solve problems with empathy and creativity.
• ⚡ Move Fast, Learn Fast – Experiment, take action, and grow every day.
• 🎯 Own Your Impact – Think big, focus on what matters, and make decisions you stand behind.
• 🏆 Master Your Craft – Excellence fuels impact—show up, step up, and make your mark.
• 🏅 Win Together – Put goals over roles, lead with trust, and connect to our mission and each other.

What We Offer

• 💰 Ownership & Savings: Stock options + TFSA/RRSP with 4% company match
• 🏥 Health & Wellness: Comprehensive medical, dental, and vision for you and your dependents
• ⏰ Time Flexibility: Flex time off + company holidays + designated focus periods
• 👶 Family Support: Maternity/Parental Leave EI top‑up support offered (after 6 months of service)
• 🌟 Work Your Way: Work From Anywhere Month + meeting‑free weeks yearly
• 🛡️ Protection Plans: Life insurance + short/long‑term disability coverage
• 🍽️ Workspace Perks: Meals provided, team offsites, and Customer Days
• 💼 Our Hybrid Rhythm: We believe collaboration drives impact. That’s why Monday‑Thursday are our required in‑office days—a time to move faster as a team, build deeper connections, make better decisions, and build together.

What to Expect During the Interview Process

• Complete a Take Home Assessment
• Meet the Talent Acquisition team
• Participate in a Talent Showcase
• Background Check + Offer Stage
• Welcome to the team, Homie 🎉

💜 Belonging at Homebase

We’re committed to fostering a welcoming space where every Homie can be their full self. Experience comes in many forms—so if you’re excited about this role, even if you don’t meet 100% of the qualifications, we encourage you to apply!

Homebase will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.

👋 Hey, We’re Homebase

Unstoppable teams start here.

Homebase is the everything app for hourly teams—built to simplify the day‑to‑day and superpower local businesses. With tools for scheduling, time clocks, payroll, communication, HR, and more, we help teams stay connected and in control. Today, over 100,000 small (but mighty) businesses rely on us to make work radically easier. Together, we’ve tracked over a billion hours for 2.5+ million workers—and we’re just getting started.

At Homebase, we celebrate diversity and are proud to be an equal opportunity employer. We welcome all candidates and do not discriminate based on any legally protected status. If you need accommodations during the hiring process, please let us know—we’re committed to ensuring fair and equitable access for all.