office automation administrator

Government of Canada - Central; Brampton; On-site; CAD 45,000 - 65,000; Full time

Job summary

A government agency in Peel Region, Brampton, is seeking an experienced Administrative Officer. The role involves evaluating administrative procedures, delegating tasks, and overseeing office operations. Candidates must have a college diploma and at least 2 years of relevant experience. Strong communication and multitasking skills are essential. This is an on-site position with no remote options.

Benefits

As per collective agreement

Qualifications

• 2 years to less than 3 years of experience required.
• Bondable security and safety is mandatory.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Ensure procedures are followed and deadlines met.
• Administer policies related to records processing.
• Plan and control budget and expenditures.

Skills

Excellent oral communication

Excellent written communication

Organized

Ability to multitask

Time management

Education

College/CEGEP

Tools

Microsoft Publisher

MS Office

MS Excel

Quick Books

SharePoint

MS Project

ERP software

Spreadsheet

Electronic mail

MS Windows

MS Outlook

MS PowerPoint

MS Word

Job description

Overview

Languages: English

Education

• College/CEGEP

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector

Responsibilities

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Oversee payroll administration
• Plan and control budget and expenditures

Supervision

• 1 to 2 people
• 3-4 people

Experience and specialization

• Microsoft Publisher
• Electronic mail
• Enterprise resource planning (ERP) software
• MS Project
• Quick Books
• SharePoint
• Spreadsheet
• Inventory control software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Area of specialization

• Accounting

Additional information

• Security and safety: Bondable

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Excellent oral communication
• Excellent written communication
• Organized
• Ability to multitask
• Time management

Benefits

• As per collective agreement